Accounts Payable Clerk

Accounts Payable /Payroll Clerk

Amanda Warren with Robert Half is seeking an Accounts Payable /Payroll Clerk to join a nonprofit organization in Sonora, California and help maintain accurate, dependable financial operations. This position supports both payables and payroll activities, requiring strong attention to detail, sound judgment, and a service-focused approach when working with employees and vendors. The ideal candidate will contribute to timely processing, organized recordkeeping, and compliance with nonprofit accounting practices and applicable regulations.

Responsibilities:

• Manage the full accounts payable cycle, including reviewing invoices, reimbursement requests, and payment submissions for accuracy, approvals, and correct account coding.
• Coordinate scheduled disbursements through checks and electronic payments while keeping payment activity timely and well documented.
• Maintain complete vendor files, including tax forms and supporting compliance records, and address statement discrepancies or unresolved balances.
• Administer regular payroll processing, updating employee earnings, deductions, tax with holdings, garnishments, and benefit-related changes as needed.
• Record and reconcile payroll activity to the general ledger and prepare payroll documentation required for internal review and audit support.
• Assist with month-end accounting tasks such as accrual entries, account reconciliations, bank balancing, and cash monitoring.
• Organize financial documentation for annual audits, grant-related reporting, and restricted fund tracking in accordance with nonprofit requirements.
• Respond to questions from staff and vendors regarding payments and payroll matters while helping strengthen procedures and internal controls.