Senior Exec Legal Assistant: Paralegal & Budget

INTERVIEWS WILL BE CONDUCTED ON AUGUST 5, 2026 Executive Legal Assistant I: $27.00 - $32.82 /hr. Executive Legal Assistant II: $29.84 - $36.27 /hr. Senior Executive Assistant: $32.82 - $39.89 /hr. Executive Legal Assistant I/II

Under general supervision, performs complex and difficult administrative, secretarial, paralegal, and office support duties requiring thorough knowledge of a legal department, its procedures, and operational details; provides administrative support to management and departmental staff; drafts a variety of legal documents and pleadings, composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry, and typing; provides information to the public and staff requiring knowledge of department services, policies, and procedures;

provides assistance for a wide variety of confidential assignments; provides lead direction and training to other legal assistants as assigned; and performs related duties as assigned.

Under limited supervision, leads, trains, and performs the most complex, difficult, and sensitive administrative, secretarial, paralegal, and office support duties requiring extensive knowledge of a legal department, its procedures, and operational details, including assisting in the development and management of the department budget. Positions at this level are distinguished from lower classes by the level of responsibility assumed, complexity and sensitivity of the duties assigned, independence of action taken, the amount of time spent performing the duties, and the nature of the public contact made.

May provide technical and functional supervision to staff.

Receives general direction from attorneys and oversight from the County Counsel.

Receives limited direction from attorneys and oversight from the County Counsel. Exercises technical and functional direction over and provides training to interns, volunteers, and support staff.

This is the entry-level class in the series. Incumbents in this classification perform basic and complex duties to support the County Counsel and the successful handling of legal cases as well as general office administration duties. This class is distinguished from other clerical classes, which may also provide office support in a legal setting, by the criticality and difficulty of the work performed and its impact on the successful handling of cases.

It is distinguished from the Executive Legal Assistant II classification in that the latter performs the full range of administrative duties and paralegal work.

This is the journey‑level class in the series. Incumbents in this classification perform complex and difficult administrative and paralegal duties to support the County Counsel and the successful handling of legal cases; prepare or draft a variety of legal documents and pleadings, perform legal research and writing, draft and analyze legal documents, interview clients, and provide information to the public and County staff regarding department services, policies, and procedures.

This is the advanced journey‑level class in the series. Incumbents in this classification perform the most difficult, complex, specialized and/or sensitive administrative and paralegal duties to support the County Counsel and the successful handling of legal cases. Employees at this level are required to be fully trained and experienced in all procedures related to the department.

(Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides administrative support by assisting with duties of a complex and confidential nature related to County legal activities; acts as a liaison between the department and other staff or the public, coordinating resolutions when appropriate.
• Tracks and maintains litigation calendars, including recording follow‑up trial dates, action dates, and disposition of cases; schedules and confirms dates for preliminary hearings, trials, arraignments and other actions with court calendaring staff; enters calendaring information into central calendar book and notifies involved parties of court dates.
• Performs basic financial and accounting related duties, including billing invoices, receiving payments and reconciling them with purchasing orders, tracking vendor and invoice information, assisting with bid requests, price quotes, purchase orders and expenditure requests including office supplies; authorizes payment of invoices. Screens calls, visitors, and incoming mail; provides information to the public by phone or in person requiring an…