Personal Assistant - Project Manager

Overview

Reports to: Clinic Director
Location: Lenahan Chiropractic, South Amboy, NJ
Employment Type: Full-Time, On-Site

Position Overview

We are seeking a highly organized, detail-oriented, and proactive Personal Assistant & Project Manager to directly support the Clinic Director of a busy chiropractic practice. This dual-role position is responsible for managing daily operations, overseeing staff, monitoring and reporting practice statistics, delegating and tracking tasks, and ensuring the smooth and efficient running of the practice—particularly in the Clinic Director's absence.

The successful candidate must be skilled in project management software such as Milanote and/or Trello and comfortable implementing systems that ensure accountability and measurable results.

Executive & Personal Support to Clinic Director

• Act as the primary point of contact for the Clinic Director, handling priorities, schedules, and follow-up tasks.
• Translate directives from the Clinic Director into actionable assignments for staff.
• Provide regular updates and reports on progress, deadlines, and outcomes.
• Anticipate the Clinic Director's needs and proactively resolve issues before escalation.

Project & Task Management

• Develop and manage project boards in Milanote or Trello to track clinic operations, marketing campaigns, and administrative projects.
• Assign tasks to staff members (chiropractors, acupuncturist, outreach assistant, lead CA, biller, office manager) and monitor progress.
• Ensure deadlines are met and follow up on incomplete or pending tasks.
• Create timelines, workflows, and accountability systems to support efficiency.

Operational Oversight & Statistics Management

• Oversee daily operations to ensure smooth clinic flow and patient satisfaction.
• Monitor, compile, and report on key practice statistics (patient visits, new patient numbers, financial KPIs, outreach metrics, etc.).
• Ensure accurate and timely reporting from all staff positions.
• Step in as the operational lead when the Clinic Director is unavailable.

Team Communication & Leadership

• Facilitate clear communication between the Clinic Director and staff.
• Hold staff accountable for responsibilities while fostering a positive work environment.
• Identify workflow bottlenecks and implement solutions.
• Support the Office Manager in daily execution while providing higher-level oversight.

Qualifications

• Full-time, in-office in South Amboy, NJ (no remote)
• Bachelor's degree in Business Administration, Healthcare Management, or related field preferred.
• 3+ years of experience in project management, operations, or executive support (healthcare setting a plus).
• Proficiency in Milanote and/or Trello with demonstrated project management experience.
• Strong leadership and organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and data tracking/reporting tools.
• Ability to maintain discretion, professionalism, and confidentiality.

Core Competencies

• Leadership:
  Inspires accountability and follow-through.
• Data-Driven:
  Tracks, analyzes, and reports key practice statistics.
• Problem-Solving:
  Anticipates issues and provides solutions.
• Time Management:
  Efficiently organizes and prioritizes tasks.
• Detail-Oriented:
  Monitors deadlines and ensures quality results.
• Adaptability:
  Thrives in a fast-paced, patient-focused environment.

Compensation & Benefits

• Competitive salary starting at $60,000/year, commensurate with experience
• Paid time off (PTO)
• Complimentary chiropractic care
• Professional development opportunities

To show you follow directions and pay attention to detail, complete all steps:

• Email your resume + a brief note on why you're the ideal Office Manager / Team Lead (Super CA) to  Include 2 professional and 2 personal references.

Salary: $60,000 per year

Job posted by Applicant Pro