Accounts Payable Specialist

Location: South Bend, IN | Schedule: Monday–Friday | 7:30 AM–4:30 PM or 8:00 AM–5:00 PM

Our client is seeking an organized, detail-oriented Accounts Payable Specialist to support the accounting team on a temporary assignment through approximately December. This role is primarily responsible for processing accounts payable invoices while providing light administrative support, including greeting visitors and assisting with incoming mail.

• Accounts Payable Processing
  • Review, match, and enter vendor invoices into Epicor.
  • Perform three-way matching using purchase orders, receivers, and invoices.
  • Investigate invoice discrepancies and communicate with internal departments and vendors to resolve issues.
  • Process employee expense reimbursements.
  • Organize and maintain electronic vendor files.
  • Code and reconcile corporate credit card transactions.
  • Monitor the shared AP mailbox and route invoices for approval.
• Front Office Support
  • Professionally greet visitors and vendors.
  • Ensure all guests sign in and are directed appropriately.
  • Provide excellent customer service as the first point of contact.
• Administrative Support
  • Distribute incoming mail.
  • Assist with various accounting and administrative projects as needed.
  • Support the Controller and Accounts Receivable Coordinator.

• Previous Accounts Payable experience.
• Experience processing invoices and resolving discrepancies.
• Comfortable working with Microsoft Word, Excel, PDF documents, and Microsoft Teams.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.
• Ability to work cross-functionally with multiple departments.

Nice to Have

• Epicor experience