Billing and Collections Specialist

Job Title:

Billing & Collections Clerk (Contract-to-Hire) Pay Range: $28-$32/HR (Based on Experience & Qualifications)

We are seeking a detail-oriented and self-motivated professional to join our clients team on a contract-to-hire basis. This position will be responsible for construction billing, accounts receivable management, collections, and front-office administrative support. The ideal candidate will have experience with AIA billing, strong communication skills, and the ability to take ownership of the billing and collections process from start to finish.

• Prepare and process AIA progress billings
• Calculate percent complete, retainage, prior billings, and earned-to-date balances
• Assemble invoice packages with supporting documentation including timesheets, delivery tickets, equipment logs, and lien waivers
• Maintain AR aging reports and perform collection activities on outstanding balances
• Make collection calls, send statements, and follow up on overdue invoices
• Track and maintain change orders and extra work documentation
• Assist with payment application tracking and cash collections reporting
• Greet visitors and provide front-desk support
• Perform additional administrative and office support duties as needed

• 2+ years of construction billing experience Required
• Experience preparing AIA billings Required
• Proficiency with Quick Books and Microsoft Excel