Office Administrator

Job Details Description Duties and Responsibilities

• Apply time management skills and prioritize material accurately and in a timely manner into the ERP system.
• Record shipment data as required and defined in work instructions.
• Receiving material into the ERP system.
• Certification Management
  - Upload, filing, recertification, etc.
• Generate bar code labels for inventory.
• Make appointments with carriers for incoming material.
• Answer questions from all team members related to receiving material, appointments, etc.
• Sorting and distributing mail.
• Provide support to the invoicing team as needed.
• General clerical needs in the office.
• Work with the Inventory Manager, GM and shop to ensure process is consistent and we are keeping to date on material being received in.
• Work with the Inventory Manager and shop team on physical inventory and stock adjustments.
• Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping.
• Follow safety procedures and company policies in the office and shop.
• Recommend process improvements to enhance operational efficiency and safety.

• High School Diploma required

• Detail oriented, professional attitude and reliable, maintaining a good attendance record.
• Ability to meet deadlines. Work from written specifications and verbal instructions.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills with basic math skills.
• Ability to interact with vendors and teammates in a professional manner.
• Proficient with MS Word and Excel.

• Manual dexterity for use of computer, telephone and other office equipment as needed.
• Ability to speak, hear and interpret sounds and speech.
• Must be able to sit, stand and/or walk for up to 8 hours per day.
• Work environment is consistent with an office setting.
• Occasional exposure to loud noises.