Project Admin

Job Description

Job Description

About Us: CBS Service is an electrical contractor performing new construction is several states. We focus on teamwork and achieving excellence through resourceful planning and tailored solutions.

Position Overview: We are seeking a proactive and detail-oriented Project Administrator to join our team. The ideal candidate will be a self-starter who can initiate procedures, follow up with internal and external team members, and ensure outstanding tasks are completed promptly. The Project Administrator plays a crucial role in keeping projects on track by initiating project start-up procedures, maintaining organized documentation, and coordinating with key team members.

Key Responsibilities:

• Initiate project start-up procedures, including establishing communication channels and setting up project files.
• Maintain organized project documentation, including contracts, permits, drawings, change orders, and other relevant documents.
• Coordinate with internal and external team members to ensure timely completion of tasks and adherence to project timelines.
• Draft and track project-related documents, such as meeting minutes, RFIs, submittals, and punch lists.
• Facilitate communication between project stakeholders, including clients, architects, engineers, subcontractors, and suppliers.
• Assist with procurement activities, including organizing lighting information, setting up rentals, and making project information available to purchasing.
• Support project managers with administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence.
• Monitor project progress and identify potential risks or delays, proactively addressing issues to keep projects on track.
• Assist with project closeout procedures, including preparing project documentation.

Qualifications:

• Experience as a project administrator or similar role.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Proficiency in Microsoft Office Suite and Google Suite.
• Knowledge of construction processes, terminology, and documentation requirements.
• Detail-oriented with a focus on accuracy and quality.
• Ability to work independently with minimal supervision and take initiative to drive projects forward.

Family owned electrical contractor working primarily in commercial and multi-family new construction