Assistant Project Manager – Documentation & Project Closeout​/Sign-Off

Assistant Project Manager – Documentation & Project Closeout / Sign-Off

South Bend, United States | Posted on 06/03/2026

Location:

Northern Indiana

We are seeking Assistant Project Managers to support documentation control, project closeout, and sign-off processes for a large-scale, mission-critical data center construction program in Northern Indiana. These roles will support the Project Manager in ensuring all turnover documentation, punch lists, and completion requirements are accurately tracked, organized, and closed out in line with client expectations.

The ideal candidate will be early to mid-career, highly organized, detail-oriented, and eager to grow within a fast-paced mission-critical construction environment.

• Support the Project Manager with day-to-day documentation and closeout activities
• Assist in tracking project deliverables, turnover logs, and completion status across multiple trades
• Help manage punch lists, deficiency tracking, and closure verification
• Coordinate collection and organization of closeout documentation including:
• As-builts
• O&M manuals
• Warranties
• Test reports
• Commissioning documentation
• Communicate with subcontractors to ensure timely submission of required closeout materials
• Assist in maintaining digital document control systems and filing structures
• Support QA/QC and commissioning teams in verifying completion requirements
• Attend coordination and closeout meetings and document action items
• Help track project sign-off requirements and client deliverable milestones
• Identify missing or incomplete documentation and follow up with responsible parties
• Support final turnover packages and client handover preparation

• 2–5+ years of experience in construction, project coordination, or document control (internship experience considered)
• Exposure to commercial, industrial, or mission-critical construction projects preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines across several project work streams
• Good communication skills and willingness to work with field and office teams
• Basic understanding of construction documentation processes is a plus
• Proficiency with Procore, Aconex, BIM 360, or similar platforms preferred
• Degree in Construction Management, Engineering, or related field preferred but not required

Candidates may come from general contractors, construction management firms, commissioning teams, or project support roles within large-scale construction programs. Experience supporting data center or mission-critical projects is highly desirable.

We are seeking motivated and detail-focused Assistant Project Managers who want to build a long-term career in mission-critical construction. The ideal candidate will be proactive, organized, and comfortable working across multiple teams to support successful project closeout and client handover.

This is a strong development opportunity within a major data center construction program with clear progression into Project Manager roles.