Enrollment Specialist

The Enrollment Specialist (ES) provides support for students as they navigate the college system from application through the first several weeks of their first semester. Emphasis is placed on guiding newly admitted students through enrollment steps, course registration, and initial engagement to promote first-semester success.

The ES helps students identify challenges, define goals, and access campus and community resources to foster persistence. This role requires proficiency in processes related to assessment, first-semester advising, registration, financial aid, and business support services.

Supervision Received:
Assistant Director of Enrollment Services Supervision Given:
None CLASSIFICATION:
Full time, exempt E-1

Compensation: $41,000 - $44,000

Major Responsibilities Conduct targeted outreach to newly admitted students to coach them through enrollment steps and prepare them for the first weeks of classes.

Manage a caseload to promote retention, persistence, and student success through proactive interactions and interventions.

Maintain and monitor case notes in electronic student record systems.

Assessment Support:

Assist students with assessment processes, including reviewing and applying assessment waivers.

Make referrals to appropriate resources such as study materials, the Tutoring Center, or the academic advising center.

First Semester Advising:

Advise students on degree programs, prerequisites, and course scheduling.

Assist students in developing individualized Academic Completion Plans that outline course sequencing, milestones, and strategies to support timely degree completion and academic success.

Maintain up-to-date knowledge of college programs and policies to provide accurate advising.

Registration Support:

Counsel and assist students with online registration and the Degree Completion Tracker system.

Answer registration-related questions and guide students through scheduling processes.

Financial Aid Support:

Provide general guidance and make referrals to the Financial Aid Office regarding FAFSA, verification, loan eligibility, scholarships, work-study, and state/federal awards.

Business Support:

Respond to inquiries related to bookstore accounts, fund disbursements, tuition and fees, payment options and payment plans, accounts, collections, refunds, and bursar holds.

Refer students to the Business Office as needed.

Participate in training, education, and professional development activities as necessary to stay current with the skills and knowledge required to perform the duties of the job.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Education and Experience Associate degree required.

Strong interpersonal and oral/written communication skills with the ability to positively interact with students, staff, and faculty.

Strong administrative and computer skills.

Ability to take initiative and exercise independent judgment in applying college policies.

Flexibility to attend meetings or events outside normal working hours.

Ability to work collaboratively in a team environment.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

Dental plan with no-cost preventive services and coverage for orthodontia

Vision plan with low-cost exams and allowances for glasses or contact lenses

Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Wellness program with opportunities to earn $250 in Wellness Rewards Flexible Spending Accounts for healthcare (limited purpose) and dependent care Retirement & Financial Security
10% employer retirement contribution, fully vested after two years

Basic life insurance equal to annual salary paid by…