Accounts Payable Supervisor, South Bend, IN; On-site

Position Summary

Responsible for supervising the operational aspects of Accounts Payable and performing accounting duties that require the exercise of discretion and independent judgment to comply with financial reporting requirements set by existing policies and procedures.

• Responsible for the supervision of assigned staff and exercises the usual authority of a supervisor concerning staffing, performance appraisals, promotions, salary recommendations, and terminations.
• Reviews daily check and ACH control reports for accuracy and completeness to invoices.
• Reviews daily expense reports scheduled for reimbursement to confirm adherence to corporate policies.
• Maintains prepaid expenses for monthly amortization.
• Coordinates and prepares month-end expense accruals.
• Prepares federal regulatory reporting as needed.
• Responsible for annual 1099 MISC reporting.
• Reviews various reports prepared by staff for accuracy and content that are submitted to management.
• Exercises decision‑making authority to analyze and review problems, determines whether to handle or pass on to the next level of management. Keeps management aware of problems and how they are resolved.
• Evaluates and makes appropriate improvements to internal accounting processes ensuring that practices are in line with the overall goals of the organization.
• Trains new staff in procedures to carry out their assigned duties.
• Regular and predictable attendance is an essential requirement of the position.
• Responsible for the completion of all compliance training related to the position.
• Must understand all applicable laws and regulations that apply to the position and comply with the requirements.

Performs all other duties as assigned.

• Five (5) or more years of related experience preferred.
• Prior supervisory experience preferred.
• Proficient in MS Office products (PowerPoint, Word, Excel and Outlook).
• Knowledge of PC based accounting systems a plus.
• Ability to meet deadlines.
• Ability to prioritize tasks.
• Strong attention to detail.
• Professional demeanor.
• Ability to protect the confidentiality/privacy of others as appropriate, as well as of company documents and records.
• Ability to handle multiple tasks in a fast‑paced environment.
• Good communication skills; written and verbal.

Bachelor’s Degree preferred.

Ability to travel overnight as needed for meetings, projects, training, seminars, etc.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.

MS Office PC, fax, phone and standard office equipment.