Inventory Management Specialist

Reports to the Clinical Business Manager. Coordinates the purchasing and inventory of surgical products, implants and minor medical equipment in assigned areas of surgical services with a minimum investment in inventory. Determines inventory items from approved levels of usage, solves delivery and order problems. Maintains clean and labeled inventory stocking locations and timely system updates. Responsible for compliance to regulatory standards for the management of tissue and medical devices and the periodic reconciliation of implant inventory compared to electronic records.

• Mission:
  We deliver outstanding care, inspire health, and connect with heart.
• Values:
  Trust. Respect. Integrity. Compassion.
• Service Goals:
  Personally connect. Keep everyone informed. Be on their team.

• Researching and presenting recommendations regarding products/product line proposals from a total cost perspective to Physicians and Clinicians.
• Working closely with Purchasing and vendors to achieve the desired delivery and cost of products for the Surgical Services department.
• Assisting with the identification of specific product coding (i.e., HIX/PICS coding for outpatient procedures, other coding types, etc.) required for reimbursement and inventory.
• Initiating and coordinating inventory exchanges of inventory with vendors for currently used products.
• Auditing and analyzing the completed Operating Room records/documentation and Surgery schedules to determine what "special order" products need to be ordered.
• Initiating price quotes and product specifications for new products for the Surgical Services departments.
• Interviewing suppliers and maintaining close contact with them to keep informed of new products and technology that may benefit the department. Sharing the information with Physicians and Clinicians, so decisions can be made regarding the information.
• Working with department Directors, Managers, "Specialty" Clinicians, the Purchasing department, and suppliers regarding the purchasing or consignment of the new products (and all parts that need to accompany the product for implantation).
• Communicating with the Purchasing department regarding the status of incoming product.
• Solving delivery and order problems to expedite the receipt of supplies, including back orders, incorrect shipment and incomplete shipments.
• Participating in coordinating and performing cycle counts and annual physical inventory activities.
• Identifying and addressing slow moving and obsolete products.
• Assisting with the recalls pertaining to products in the Surgical Services Departments.
• Developing and maintaining processes to assure accurate and timely purchases and expense reports for materials purchased for the Surgical Services Departments.
• Working with Surgery Informatics to facilitate Surgeon Preference Card updates for product replacements, product storage locations and also for implant inventory set lists.

• Maintaining a clean, uncluttered, and organized area through the orderly storage of supplies to protect personnel and hospital assets.
• Verifying expiration dates on products.
• Rotating and maintaining par level of inventory.
• Verifying the quantities being requested for non-stock items.
• Delivering supplies as needed in response to customers' requests in non-par-stock units.

• Monitoring the par levels of products through analysis tools (i.e., MS Excel, People Soft, etc.), and suggesting appropriate par levels for carts to the Physicians, Clinicians, Directors, and Managers.
• Identifying potential product conversions for cost savings.
• Coordinating trials of products with Physicians, Clinicians, Directors, Managers and suppliers to ensure a smooth transition to the new product and minimize associated costs.
• Initiating communications and activities required to assure appropriate inventory balances are maintained.

• Monitoring rental equipment charges for accuracy.
• Ensuring the accuracy of product replenishment, pricing, etc.
• Planning and implementing software system applications in accordance with established departmental needs.
• Recommending new policies and procedures to enhance the Memorial software system build and workflow processes.
• Assisting with ongoing data maintenance and the establishment of guidelines for ongoing data maintenance of the assigned software systems.
• Assuming responsibility for conversion, testing, training and ongoing data maintenance activities for assigned software systems used primarily by the Material Analysts for Medical Device, Tissue and Instrument Tracking.
• Assessing Memorial Software systems to retrieve information for reports for the department.
• Monitoring data and reports to ensure the integrity and accuracy of…