Assistant Coordinator of Campus Recreation

Pepperdine University is seeking a dynamic, organized, and student-centered professional to serve as the Assistant Coordinator of Campus Recreation. This role is pivotal in fostering a vibrant campus culture by overseeing the daily operations of the RISE Center and informal recreation spaces. The Assistant Coordinator leads a large team of student employees, manages diverse recreational programming logistics, and ensures the department's fiscal and operational integrity.

This position is ideal for a leader who balances administrative precision with a passion for student development.

• Facility Operations & Student Staff Leadership: Serve as the primary operational lead for the Student Center Welcome Desk and Group Fitness Welcome Desk. Manage the daily shift scheduling for 30+ student staff members (monitors and attendants). Provide on-the-floor coaching and supervision to ensure staff members enforce facility policies, maintain a high standard of customer service, and ensure the safety and cleanliness of informal recreation spaces.
• Recreational Sports & Event Execution: Execute the logistical requirements for Intramural Sports, Club Sports, and Outdoor Recreation programs. This includes managing online registrations via DSE, coordinating facility setup/tear-down for games and special events, and ensuring all necessary sports equipment is prepared for scheduled activities. Act as the primary administrative point of contact for participant inquiries regarding league play and recreational trips.
• Business Operations & Financial Management: Directly manage the financial pipeline for the department's sports and outdoor programs. Process payment intakes, manage vendor requisitions/W-9s, and handle purchase orders for Club Sports and Intramurals. Coordinate staff and club travel/expense forms, credit card reallocation, and basic bookkeeping to ensure all financial activities align with University Finance and compliance standards.
• Equipment Program & Resource Management: Full ownership of the department's equipment rental program, including informal recreation gear and outdoor adventure equipment. Responsible for maintaining an accurate inventory, managing the purchasing lifecycle for new gear, performing safety inspections, and overseeing the department's Lost and Found program and policies.
• Digital Marketing & Communication: Lead the digital "voice" of Recreational Sports. Maintain and update the Campus Recreation websites (Student Life and Community pages) and oversee the management of departmental social media accounts. Draft and distribute internal and external communications to drive student engagement and promote facility hours and program deadlines.
• Administrative Coordination & Compliance: Provide professional administrative support to the department leadership, including meeting coordination and the preparation of correspondence and reports. Maintain sensitive student records and club compliance documentation in accordance with university privacy laws and risk management policies.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

• Bachelor’s degree in Sport Management, Recreation, Business, or a related field. (
  
  Note:
  
  Significant professional experience "4+ years" in the fitness, athletics, or recreation industry—including facility management, staff supervision, and operations—may be considered in lieu of a degree.)
• Operational Background:
  At least 2 years of experience in a role requiring staff scheduling, customer service management, or facility oversight.
• Administrative Proficiency:
  Proven ability to manage financial tasks such as payment processing, expense tracking, or vendor coordination.
• Technical
  
  Skills:
  
  High proficiency in Microsoft Office (specifically Excel) and Google Workspace. Ability to master departmental…