Manager, Facilities Logistics

Under the direction of the Associate Director, Facilities Logistics, the Manager, Facilities Logistics supports the University’s daily warehouse operations to ensure the efficient receipt, storage, and distribution of goods. This role is responsible for managing warehouse staff, overseeing inventory control, and equipment management processes, all while maintaining a safe, organized, and efficient work environment.

• Staff Supervision and Leadership
  • Manage, train, and evaluate two full-time warehouse staff.
  • Assign tasks and monitor performance.
  • Foster a safe, collaborative, and productive work culture.
  • Serve as warehouse staff support (Procurement and Clerk) and fill in for staff during absences.
• Warehouse Operations
  • Identify and implement improvements in warehouse workflows and logistics operations.
  • Oversee the fuel ordering and receiving for the on-campus fueling station.
  • Oversee, implement, and conduct audits of warehouse shelving and records for quality control and optimization.
  • Maintain accurate warehouse records and conduct daily, weekly, monthly, quarterly, and yearly audits and inspections.
• Equipment Tracking & Documentation
  • Ensure proper documentation and tracking of maintenance-worthy assets and equipment.
  • Maintain accurate records for physical tags, asset transfers, and audit requirements.
  • Ensure the Computerized Maintenance Management Systems (CMMS) contain asset details such as model numbers, serial numbers, warranty information, lifecycle data, and location codes.
  • Maintain accurate records of attic stock and other assets at the close of a construction project.
  • Coordinate with Facilities to ensure assets have preventive maintenance schedules when applicable.
• Inventory Control
  • Oversee the receiving, storage, and distribution of inventory, Shopping List (SL), and One-time purchases (OTP).
  • Establish and enforce inventory procedures and improve processes as needed.
  • Conduct annual physical inventory.
  • Identify unused inventory, coordinate recharge, and maintain usable storage capacity.
• Records and Data Management
  • Ensure compliance with University records management policy and effectuate processes including scanning, file retention compliance, and document disposal.
  • Conduct periodic audits to reconcile physical assets with database records and maintain data accuracy for compliance, budgeting, and long-term planning.
• Collaboration and Communication
  • Work with the Associate Director, Facilities Logistics, on on-campus storage facilities, emergency supplies, and stakeholder communication.
  • Test products in collaboration with the Department of Facilities Services for innovative or efficient new products.
• Safety and Compliance
  • Ensure compliance with University, state, and federal safety regulations (i.e., SDS sheet compliance and record keeping, Warehouse file retention).
  • Conduct safety training and maintain proper documentation.
• Maintain Warehouse, Vehicles, and Equipment
  • Establish and enforce proper storage methods, space utilization, and workflow procedures to optimize operations.
  • Perform weekly checks on all Warehouse vehicles and equipment.
  • Maintain a clean, safe, and efficient warehouse environment.
• Other Related Duties
  • Perform additional responsibilities as assigned by the Associate Director of Facilities Logistics or the Senior Director, Facilities and Campus Operations.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Required:

• Bachelor’s degree in Supply Chain Management, Facilities Management, Business Administration, Engineering, or a related field or commensurate experience.
• Three years of progressively responsible experience in facilities logistics, warehousing, supply chain management, or operations management, including a minimum of one year in a supervisory or management role.
• Demonstrated expertise in warehouse operations, inventory control systems, procurement coordination,…