Office Manager

Job Title: Office Manager
Department: NJ Branch
Reports To: Branch Manager
Job Type: Full-Time | Onsite | Salaried Exempt
Location: East Brunswick, NJ 08816

The Office Manager is responsible for overseeing the overall administrative and operational functions of the NJ Branch and ensuring the office operates efficiently, professionally, and in alignment with company policies and business objectives.

This position manages daily office operations, facility coordination, inventory and procurement activities, vendor relationships, administrative processes, and office support functions. The Office Manager will also supervise and provide direction to office administrative staff, coordinate cross-functional activities, and serve as a key liaison between the NJ Branch, headquarters, employees, vendors, and external stakeholders.

The ideal candidate is an organized, proactive, and hands-on leader who can effectively manage multiple priorities, improve operational processes, and provide strong administrative support to branch leadership.

• Oversee the day-to-day administrative operations of the NJ Branch and ensure a professional, organized, and productive work environment.
• Establish and maintain effective office procedures, workflows, and administrative processes.
• Supervise, assign, and monitor the work of office administrative staff, including Office Administrators and other assigned support personnel.
• Set priorities, provide guidance and feedback, and ensure administrative tasks are completed accurately and timely.
• Coordinate calendars, meetings, agendas, meeting minutes, and internal communications as needed.
• Review and approve routine administrative documents, reports, purchase requests, and other office-related documentation.
• Serve as a primary point of contact for administrative matters between the NJ Branch and headquarters.
• Identify operational issues and implement practical solutions to improve office efficiency.

• Manage and support administrative staff, including onboarding, training, workload distribution, and performance management.
• Establish clear expectations and ensure team members understand their responsibilities and priorities.
• Monitor workload and staffing needs and recommend adjustments when necessary.
• Cross-train administrative staff to ensure continuity of essential office functions.
• Conduct regular check-ins and provide coaching and support to administrative employees.
• Partner with HR and branch leadership on employee-related administrative matters and special projects.

• Oversee the planning and coordination of internal and external meetings, workshops, company events, and branch activities.
• Coordinate event logistics, including catering, facilities, room setup, technology, materials, and guest arrangements.
• Ensure events are properly scheduled, communicated, and executed within established budgets.
• Coordinate with headquarters and other departments for company-wide meetings and events.

• Oversee travel arrangements for branch employees and executives, including flights, hotels, transportation, and itineraries.
• Ensure business travel complies with company policies and budget requirements.
• Review travel-related documentation and assist with expense reporting and reconciliation.
• Coordinate travel arrangements with headquarters and other branch locations when necessary.

• Oversee the overall condition, functionality, and daily operation of the office and related facilities.
• Manage relationships with building management, service contractors, maintenance providers, and office suppliers.
• Coordinate repairs, maintenance, cleaning, security, utilities, and other facility-related services.
• Monitor facility-related expenses and ensure services are provided according to agreements and company expectations.
• Ensure office facilities, equipment, and common areas are properly maintained and organized.
• Support compliance with applicable health, safety, security, and company procedures.
• Coordinate office moves, workspace changes, furniture installations, and other facility projects.

• Oversee office and warehouse inventory management processes, including supplies, equipment, tools, materials, and consumables.
• Establish and maintain appropriate inventory control procedures and documentation.
• Review inventory levels, identify shortages or excess…