Senior Event Manger

Experience Without Limits
Come shape the future of brand experience.

At Jack Morton, we design and build
head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients
unlock the full value of experiences
by turning bold ideas into meaningful connections.

That takes a team that's bold, curious, and acts as one.We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life.

This is a place where curiosity drives what’s next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it.

Experience with out limits—in your work, your growth, and your impact.

SUMMARY

The Senior Event Manager, Healthcare and Pharma plans and executes meetings and special events associated with congresses and conventions for Impact XM clients in the Healthcare and Pharmaceutical industries. The following duties will be performed or through subordinate supervisors and planners.

Essential Duties and Responsibilities include but are not limited to the following. Other duties may be assigned. The duties and responsibilities as outlined in this Job Description may be changed from time to time by the Corporation, as it deems necessary, without further notice to the Employee.

Serves as liaison between suppliers and organization staff in arranging meetings, events, training sessions, and conference and trade show hospitality suites.

Research, evaluates, negotiates with, establishes, and maintains relationships with preferred vendors.

Develops proposals, estimated cost models, budgets, tracks budget statistics, and prepares management reports for individual events, as well as monthly tracking of annual program spend.

Maintains budget and budget changes throughout pre-planning, meeting execution and post-show reconciliation.

Leads selection of meeting/event site process.

Negotiates hotel, lodging and meeting space rental contracts to meet approved budget.

Oversees meeting schedules, materials and services for multiple meetings/convention needs for recurring client.

Coordinates registration and payment procedures, promotional advertising and mailings, invitations, and corporate sponsorship activities.

Consults with representatives of client group or organization, as well as Impact XM Convention and Meeting Planners to plan meeting and/or convention details such as number of persons expected, housing requirements, meeting space desired, food service schedule and payment arrangements.

Communicates with Convention Management, Housing Bureaus, Hotels and other entities to secure and manage multi-room “housing blocks” of sleeping rooms and registration/badge needs, as well as meeting spaces and support services (Food & Beverage, AV, etc.) during convention activities.

Plans the scope of the individual conference activities, including time(s), location(s), and cost(s) tasks including:

• Research compliant venue options and negotiates/secures contracts
• Prepare SOW, request Purchase Orders for approved items
• Coordinates and Secures Audio Visual
• Create and send event marketing communications via email, Cvent
• Send and track correspondence with attendees, speakers, sponsors, exhibitors
• Coordinate of event publications and syllabus materials
• Prepare BEO information with event venues
• Coordinate travel, lodging, and expenses for participants
• Create and manage budgets
• Work directly with registrants on problems and inquires
• Staff events and manage onsite event registration; includes travel to selected meetings
• Data entry…