Accounts Receivable Clerk

Job Title:

Accounts Receivable Clerk

Reports to:

Accounts Receivable Manager
Hours:

Monday-Friday

8AM-5PM

The Accounts Receivable Clerk will focus on accurately posting incoming payments and reconciling accounts in the Accounts Receivable department. This position also involves researching and resolving discrepancies related to cash postings and deductions. The role requires detailed record-keeping, problem-solving, and the ability to maintain accurate financial documentation to support a smooth and efficient cash posting process. This role reports directly to the Accounts Receivable Manager.

• Post all incoming payments, including electronic transfers, checks, and credit card transactions to the correct accounts.
• Ensure accurate allocation of cash receipts and adjustments to customer accounts.
• Balance daily cash receipts and address discrepancies to maintain the accuracy of financial records.
• Reconcile customer accounts by identifying issues such as over payments or underpayments and ensure proper resolution.
• Investigate and resolve deduction discrepancies, ensuring all cash deductions are correctly applied.
• Maintain records of all reconciliations for auditing purposes.
• Collaborate with other departments to gather necessary information and resolve discrepancies in a timely manner.
• Provide timely responses to customers and internal inquiries regarding payment discrepancies or account adjustments.
• Other duties may be assigned.

• High school diploma or GED;
  Associate degree in accounting or related field preferred.
• Minimum 2 years’ experience as an Accounts Receivable Clerk or similar role.
• Working knowledge of Microsoft Outlook, Excel, and SharePoint.
• Familiarity with accounting software (e.g., Sage 500/Oracle preferred but not required).
• Strong analytical and problem‑solving skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.

• Strong ability to communicate with others with written and verbal communication.

• Ability to perform calculations and formulas.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must be able to multi-task and work independently as required.