Accounting Manager

Under limited supervision, serves as the Accounting Manager responsible for the administration, oversight, reconciliation, and reporting of the South Carolina Judicial Branch’s (SCJB/Branch) fixed assets and related accounting activities in accordance with state and federal laws, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) requirements, and Branch procedures. Oversees accounting functions related to fixed assets, leases and subscription-based information technology arrangements (SBITAs) under GASB Statements 87 and 96, accounts receivable operations, cash receipts processing, and internal audit activities.

Ensures accurate financial reporting, strong internal controls, and compliance with applicable federal, state, and Branch regulations.

Oversee the Branch’s fixed asset accounting program. Develops and implements policies and procedures related to asset management and accountability. Reviews quotes, contracts, and invoices to determine capitalizable amount for assets in accordance with the Generally Accepted Accounting Principles (GAAP);
Governmental Accounting Standard Board (GASB); federal/state regulations; and Branch policies. Creates assets in statewide accounting system (SCEIS) and provides accounting codes for shopping carts. Prepares annual Asset reporting package. Analyzes and reconciles Asset Under Construction account to determine project completion and notify SCEIS when asset is placed in service. Research and stays current on accounting standards and regulations related to fixed assets.

Routinely analyzes accounting data in the capital asset system, and SCJB Inventory systems to ensure the accurate and timely accounting of SCJB’s fixed assets. Review annual additions and retirements to ensure accurate reporting and valuation. Prepares entries for corrective action.

Reviews and interprets lease agreements and Information Technology (IT) contracts to determine if they meet the criteria for being classified as a lease under GASB 87 or Subscription-Based Information Technology Arrangements (SBITAs) under GASB 96. At initial lease or contract date, prepares required SC Comptroller General's reporting package information to include lease calculators, payment schedules, and asset values. Maintains central file for lease agreements and IT contracts with supporting terms, and documentation of procedures and decisions.

Creates assets in statewide accounting system (SCEIS). Prepares payment summary to Account Payable staff used for routine payments. Performs monthly reconciliation of reportable agreements as required by SC Comptroller General for GASB
87 and GASB 96 items. Prepares required SC Comptroller General's review packages for applicable GASB announcements. Provides ongoing training to accounting staff on the new GASB standards and their application to specific lease and subscription contracts.

Receives receivables, money orders, cash, and wire transfers for the Division of Fiscal Services in accordance with cash management policies and internal procedures. Performs accounts receivable duties by invoicing various entities. Verifies all information is complete, accurate, and properly documented. Processes receivable documents in SCEIS, clears outstanding receivables when payment is received, and researches aged balances. Prepares year end receivable reports.

Performs various internal audits monthly of transactions to ensure compliance with the Generally Accepted Accounting Principles (GAAP);
Governmental Accounting Standard Board (GASB);
Federal and State regulations, and SCJB policies and procedures. Prepares necessary corrections for errors or irregularities. Prepares and distributes reports for Executive Management. Presents recommendations and corrective action plans for noted items.

Review and approve/reject Branch shopping carts submitted through SCEIS workflow to ensure compliance with Branch's policies and state/federal requirements. Provide cost assignment for shopping carts.

Serve as back up for the Accounts Payable Accounting Manager in approving deposits, refunds, travel, direct payments, purchase orders (POs), and…