Senior Accounting Specialist (St.George

This post has been extended. Previous qualified candidates need not reapply to receive consideration.

The purpose of the class is to perform a variety of advanced and complex clerical work in the preparation and maintenance of fiscal and other Treasurer Department records; to perform a variety of other accounting and clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences;

work is reviewed periodically by supervisor.

• Prints allocation for various taxes, fees, and other funds for distribution to County, schools, fire departments, and other entities and ensure accuracy prior to funds distribution.
• Transfers funds paid in error from tax accounts to correct account(s).
• Processes daily deposits after accounts are balanced from all workstations and ensure collection reports balance with deposits.
• Completes daily, monthly and annual collections reports.
• Completes Dealer Add Notices by researching name, vehicle VIN, license plate number before delinquent tax notices are mailed.
• Notifies auditors of errors discovered and corrected.
• Enters license plate and drivers’ license information into the South Carolina Department of Motor Vehicles website for suspensions of unpaid taxes, issue clearances to remove suspensions and or fee waivers when applicable.
• Monitors bad check process. Process unpaid tax notices due to check payment being returned for NSF, stop payment, etc. by bank. Notifies taxpayer by certified mail of new balance including NSF charge. Suspends tag & license with the South Carolina Department of Motor Vehicles as required. Clearing suspensions once taxes have been paid.
• Processes refunds: writes refund checks for taxes due to high mileage, 6 to 4 refunds, value lowered, homestead, etc. Mail checks to address provided once the information has been entered into the Peachtree software and balanced with the AS400 tax system.
• Processes Bank Reconciliation using Peachtree; daily prints bank account information and verifies with Peachtree for any discrepancies.
• Monitors E-checks by balancing payments from AS400 to e-check reports. Subtracts unfunded accounts from money deposited in account before funds are transferred.
• Balances credit card and ems/tax funds from pay pal accounts to payments made in the AS400. Moving money to correct bank account.
• Keeps inventory of DMV decals ordered, issued, voided, and damaged. Maintain passwords for users from Treasurer's, Auditor's, and Tax Collector's offices. Balances renewal fees collected for South Carolina Department of Motor Vehicles and issues weekly checks with matching reports. Controls reports and payments.
• Maintains checkbook balances for County’s operating and payroll bank accounts.
• Uploads payroll/tax files through the bank for employee’s direct deposits. Balances checks with reports. Electronically pays state and federal taxes.
• Researches and sends certified letters to taxpayers for unclaimed funds. Processes claim forms and issues checks. Provides information to the state of any unclaimed funds.
• Responds to inquiries from county employees, department heads, elected officials, and taxpayers concerning payments, suspensions, distributions, balancing issues, etc.
• Processes accounts payables/accounts receivables for assigned accounts; communicates with vendors and County personnel/officials regarding invoices; resolves discrepancies and expedites the accounts payable process as necessary; generates accounts payable checks; and processes voided checks.
• Reviews and posts payments to appropriate accounts; verifies account balances.
• Manages Department of Motor Vehicle (DMV) decal inventory and accountability.
• Supports month-end and year-end in closing process.
• Posts centralized collections receipts to general ledger; processes refund checks; and posts to general ledger.
• Verifies delinquent tax monthly allocation to revenues collected through centralized collections.
• Reviews and reports on the County’s financial status as it relates to department operations.
• Coordinates with and assists external…