Fiscal Analyst II

JOB SUMMARY:

Perform daily financial duties for the Division of Regulatory Services in support of division-wide operations including billing, purchasing, reconciliation, collections, and other business activities. Ensures adherence to University, State, and Federal policies while maintaining accurate and auditable financial documentation. Perform other duties as assigned.

JOB DUTIES:

40% - Procurement & P-card Management:
Serve as a departmental p-card liaison. Coordinate purchasing and payment activities for assigned cost centers using approved university procurement methods and financial systems Process and monitor financial transactions including purchase orders, procurement card activity, invoices, reimbursements, and related fiscal documentation to ensure timely and compliant processing. Coordinate ordering supplies, equipment, and related materials. Provide assistance to management as needed. 30% - Billing, Receivables, & Collections:
Process monthly billing for the PPDC and Ag Service Labs, ensuring accuracy and timeliness of all charges. Create and monitor web invoices for external billing and Interdepartmental Orders (IDOs) for internal billing. Communicate with internal and external customers to confirm data accuracy and resolve billing-related inquiries. Enter and maintain customer information in databases and financial systems, including updating existing records and adding new accounts.

Ensure compliance with university billing policies and procedures while maintaining accurate and auditable financial records. Collect past due amounts for lab accounts by conducting courtesy calls, emailing customers, and working with other departments to resolve outstanding balances. 25% - Reconciliation and Records Management:
Monitor, analyze, and reconcile departmental projects to ensure accuracy of all revenue and expenditure transactions. Identify discrepancies and provide supporting documentation to resolve variances in accordance with institutional financial requirements. Maintain organized records and supporting documentation for financial and operational transactions Provides administrative and operational support to ensure efficient operations and compliance with applicable policies and procedures. 5% - Other Duties Assigned:
Remains knowledgeable about departmental policies and procedures and provides recommendations for improvement to management. Reviews business processes for Customer Service/Collections and provide improvement recommendations to team and manager. Completes miscellaneous duties as assigned.

JOB CODE: AD22 EMPLOYEE TYPE:
Regular FTE Staff

Minimum Requirements:

A high school diploma and professional experience in a related area such as accounting, auditing, finance or commercial lending.

RESPONSIBILITIES: JOB KNOWLEDGE Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.

SUPERVISORY RESPONSIBILITIES Not responsible for supervising employees. BUDGETARY RESPONSIBILITIES Doesn’t provide input but is responsible for monitoring the departmental budget and may manage fund allocation

PHYSICAL REQUIREMENTS:

Move, transport, raise or lower 50 lbs or more: % Recognize or inspect visually: % Communicate, converse, give direction, express oneself: % Use hands or feet to operate or handle machinery, equipment, etc.: % Walk or move about: % Sit (stationary position) for prolonged period: %

WORKING CONDITIONS:

Overnight travel: %

WORK SCHEDULE:

Standard

Hours:

37.5

COMPENSATION INFORMATION:
Expected Salary Range 44,000 - 54,000 Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL…