Executive Operations Assistant

About Us

High Spirits Hospitality is the parent company of Liquid Catering, Events at Judson Mill, The 405, Bravo1 Protection, and High Spirits Overnight. What started as a small bartending company in our owner's garage in 2011 has grown into a thriving business with 40 full-time employees and 150+ part-time employees providing services for over 1,000 events yearly. We are driven by the vision of providing exceptional customer service to our clients and embracing a REMARKABLE team culture for our employees.

Our Values:

We are...

• Radically Inclusive

• Embracing Individuality

• Making Life Fun

• Active Learners

• Responsible Citizens

• Keepin' It Real

• Ahead of the Curve

• Bold

• Leading with Heart

• Exceeding Expectations Everyday

Position Summary

We seek an Executive Operations Assistant to support our CEO and Director of Business Operations. Our ideal candidate is organized, proactive, and eager to take on new challenges daily. Experience in events or hospitality is a plus. This role does require periodic evening and weekend work due to the nature of our industry, but we offer Flextime scheduling and Discretionary Time Off to ensure excellent work‑life balance.

Growth Path:
Chief of Staff Track

As a rapidly growing, multi‑division company, this position is intentionally designed to grow into a Chief of Staff role within 1–3 years. As the Executive Operations Assistant develops expertise, demonstrates strong judgment, and builds relationships across departments, they will gradually take on greater responsibility in:

• Strategic and operational planning
• Cross‑department communication and alignment
• Executive project ownership and follow‑through
• Representing and supporting the CEO in internal and external initiatives

Objectives

• Support the CEO and Director of Business Operations through calendar management, communication management, and task prioritization.
• Coordinate administrative functions to support smooth operations and a high‑hospitality environment.
• Maintain an organized, efficient, and welcoming office space.

Responsibilities

Executive Support

• Manage calendars, meetings, and appointments.
• Handle email management for the CEO, DBO, and shared inboxes.
• Draft correspondence and manage CEO social media accounts (Instagram, Linked In, Facebook).
• Run business and personal errands as needed.
• Mitigate operational or client‑facing issues, escalating when appropriate.
• Provide general administrative support as assigned.

Meetings & Communication

• Prepare agendas, materials, and spaces for leadership and team meetings.
• Take meeting minutes and ensure action items are followed.
• Conduct research and compile documents for CEO and leadership review.
• Respond to inquiries from staff, clients, and the public through email, phone, or web forms.

Purchasing, Vendors & Office Operations

• Coordinate all administrative purchasing and vendor procurement.
• Maintain relationships with current suppliers and research new vendors.
• Hold and manage company credit cards; reconcile credit card statements.
• Complete weekly inventory and facility checklists; order supplies or run errands as needed.
• Maintain a clean, stocked, and welcoming office environment.
• Greet visitors with high hospitality.
• Coordinate conference room reservations and office subleases.

IT Coordination

• Assist new hires with IT onboarding.
• Support staff when IT issues arise and maintain technology inventory.
• Liaise with software providers; assist with new software or tool implementation.

Business Operations & Special Projects

• Oversee High Spirits Overnight (short‑term rentals): guest communication, cleanliness, vendor coordination, and basic bookkeeping review.
• Assist with preparation for major events and festivals, including scheduling, vendor procurement, and supply ordering.
• Make travel arrangements for team members.
• Coordinate licensing, compliance, document storage, and audits.
• Delegate tasks to team members and follow up to ensure completion.
• Support all divisions as needed and assist with special projects.

Event Support

• Work an average of 10–15 events per year, typically in a leadership support capacity at major events and festivals.
• Attend required networking, training, and development sessions.
• Foster the High…