Admin Assistant

Key Responsibilities

• Prepare all domestic and international travel arrangements for executive personnel as needed. Coordinate immigration documents.
• Coordinate various meetings across various time zones globally and maintain list of attendees including town halls, monthly executive meetings, etc. Prepare agenda, recording minutes from meetings, coordinate catering service and transportation, assist with connectivity.
• Interact with all levels of the organization inside Swiss Krono as well as outside.
• Compose correspondence from meeting notes or discussions or independently from knowledge of circumstances and policy.
• Compile and prepare special reports, analyses, selecting appropriate data from various sources.
• Assist with the preparation of formal presentations including KPI decks sourcing business results from multiple locations and consolidating into reporting formats.
• Maintain focus on continuous improvement through researching and sourcing innovative, cost-efficient business solutions, and making process improvement suggestions.
• Prepare expense reports in a timely manner.
• Maintain office supplies, order business cards, etc.
• Oversee internal communication with Beekeeper and serve as liaison with Group on internal communications initiatives. Beekeeper is a workplace app that connects the workforce in an employee portal.
• Handle front office admin calls and mail.
• Document filing.
• Adhere to all Company policies, safeguard the company’s interests and act in an ethical and legal manner as well as report all violations of Company policies and procedures to appropriate management.

• Associate degree or equivalent work experience required; bachelor’s degree preferred.
• Experience in an administrative position supporting an executive-level manager/staff.
• Proficient project management skills
• Ambitious, enthusiastic, cooperative, and meticulous with elevated level of accuracy.
• Excellent oral and written communication skills.
• Excellent phone presence, customer service and administrative skills.
• Analytical and critical thinking skills.
• Excellent organizational skills.
• Proficient in Microsoft Office suite including PowerPoint and flow-charting software; MS Project is a plus.
• Minimum typing speed of 60 wpm with an elevated level of accuracy.
• High comfort level working at a rapid pace.