Clerk II-DLE Property

General Statement of Job

Under occasional supervision, performs specialized clerical work requiring the application of basic bookkeeping principles and practices in the maintenance of financial records. Reports to immediate supervisor.

• Prepares, analyzes and reconciles financial accounting reports and data for the review of management, state and federal agencies.
• Processes a variety of forms and reports to ensure proper and complete accountability of funds. Examines and checks documents for conformity with District policies and federal and state laws and regulations.
• Computes and verifies salaries for payroll, bills for service, invoices, purchase orders and/or other data for accurate recording and processing; posts debits and credits to appropriate accounts; receives, records and deposits cash receipts; balances accounts and bank statements, and performs other general bookkeeping duties as required.
• May perform specialized accounting duties particular to assigned department, including but not limited to maintaining District property files and records, conducting property inventories, preparing accounts payable and/or payroll checks, maintaining capital projects accounting system, etc.
• Receives and responds to inquiries from District management and staff regarding budgets and accounts.
• Compiles data for financial comparisons, analysis and forecasting.
• Assists in the preparation of special budgets and year-end financial reports and statements.
• Performs computer data entry to record, update and retrieve department information and to prepare spreadsheets, reports and correspondence.
• Performs general clerical work as necessary, including but not limited to answering the telephone, typing reports and correspondence, copying and filing documents, etc.
• Receives, reviews, prepares and/or submits a variety of documents such as expenditure requests, payroll reports, S.C. Retirement and Employment Security reports, tax forms, journals, ledgers, invoices, receipts, vouchers, magnetic tapes, surveys, requisitions, checks, change orders, budget documents, annual reports, memos, correspondence, etc.
• Interacts and communicates with departmental supervisors and co-workers, District department heads and employees, state and federal agency representatives, IRS, vendors, etc.
• Complies with all federal laws, state statutes, Board policies, administrative rules, and directives.

• Performs related duties as required.

Requires Associate's degree in accounting, bookkeeping or specialized application supplemented by two years of accounting experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Must be able to lift/carry weights of five to ten pounds.

Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.

Requires the ability to read a variety of policy and procedures manuals, financial documents, computer manuals, etc. Requires the ability to enter data into computer and prepare reports, records, correspondence, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Must be able to speak with poise, voice control and confidence and to…