Office Manager

Job Title

Office Manager

STA
00086PO26

Columbia, Richland County, South Carolina

G05: $36,608.00 - $44,845.00 per year

Under limited supervision, the Office Manager plans and directs the daily operations of the Department of Languages, Literatures, and Cultures’ main office that supports over 66 full‑time faculty, various part‑time temporary faculty, approximately 40 GAs, and five classified staff. Responsible for training, scheduling, and supervising work‑study students; coordinates and plans equipment repairs and purchases; responds to student inquiries; and supports the Assistant to the Chair.

• Interview, hire, train, and supervise departmental work‑study students, including hiring decisions, pay setting, disciplinary actions and time approval.
• Manage departmental space assignments, office moves, and equipment (computers, copy/fax machines).
• Handle phone calls, student, faculty, and staff inquiries and complaints, maintaining professional dialogue.
• Administer VISA card purchases, interpret purchasing policies, monitor activity, and supply billing reports.
• Plan, coordinate, purchase, and maintain inventory of departmental supplies; process purchase requisitions and invoices.
• Maintain central file room, evaluate files, prepare for short‑ and long‑term storage, and dispose in accordance with policies.
• Support the Curriculum Coordinator and Chair with scheduling, student issues, and administrative tasks.
• Assist with LING program material and supply purchases, maintain records, and oversee space assignments.
• Perform other duties as assigned.

• High school diploma or GED.
• One or more years of job‑related experience.

• Experience in budgeting, purchasing, and modern office practices.
• Ability to work with frequent interruptions, pay attention to detail, meet deadlines, and remain calm under stress.
• Professional, courteous, and helpful manner, maintaining confidentiality of sensitive issues.
• Pursuit of knowledge of USC policies, purchasing, VISA, and other online systems.
• Working knowledge of computers, Microsoft Office, and Adobe.

• Ability to develop and maintain effective working relationships within the department and with external partners/vendors.

Monday – Friday 8:30 a.m. – 5:00 p.m.; flexible schedule may be required.

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Positions are posted for a minimum five (5) business days. Applications close on March 31 2026. Please submit by that date.

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

From the Upstate to the Low country, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four‑year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in‑person, online or blended learning.

All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.