Office Manager​/Bookkeeper

Location: On-site at Frogmore Bottling Company, Saint Helena Island, South Carolina

Status: W-2 Employee

Hours: 30 hours/week (core schedule Monday–Thursday, 10 AM – 4 PM)

Pay Range: $28 – $32/hour, depending on experience

Frogmore Bottling Company, a fast‑growing co‑packer, is seeking a versatile and detail‑oriented Office Manager & Bookkeeper to oversee the day‑to‑day financial, administrative, and operational functions of our facility. This part‑time, W‑2 role (30 hours per week) is based at our Saint Helena Island, SC office and bottling plant. Core hours are Monday–Thursday, 10 AM – 4 PM, with Friday availability as needed.

The ideal candidate will bring strong bookkeeping skills, organizational expertise, and the ability to support a lean, fast‑moving production and sales team. In addition to finance and office management, this role will provide compliance and logistical support to ensure smooth operations and client satisfaction.

• Proficiency with Quick Books Online required; experience with Quick Books Desktop is a plus
• Familiarity with inventory management systems preferable
• Manage accounts payable/receivable
• Enter bank and credit card transactions
• Perform credit card, bank, and loan reconciliations
• Assist with commission/revenue share tracking for sales partners
• Prepare internal monthly reports and assist with quarterly and year‑end reviews
• Support CPA with reconciliations, documentation, and audits

Office Management & Administrative Support

• Oversee office supplies, equipment, software subscriptions, and vendor relationships
• Maintain internal calendars, schedules, and shared files for production and client services
• Organize and maintain digital and paper records: contracts, production logs, compliance docs
• Coordinate meetings, plant tours, and internal team communications
• Assist in onboarding/offboarding employees, contractors, and production staff

Operations & Client Support

• Support project tracking for client co‑packing runs and ensure deadlines are met
• Maintain and update client files with production orders, certifications, and labeling compliance
• Help coordinate email communications, signage/logistics, and production checklists
• Ensure timely archiving of completed or expired client files

HR & Compliance

• Maintain employee and contractor records, time tracking, and onboarding documents
• Assist with OSHA, FDA, and USDA compliance documentation and reporting
• Support safety audits, plant certifications, and vendor qualification processes

Required:

• 3+ years’ experience in bookkeeping, office management, or small business operations
• Strong proficiency with Quick Books Online and Microsoft Excel
• Excellent organizational and communication skills
• Ability to thrive in a fast‑paced, detail‑driven manufacturing environment
• Based in or near Saint Helena Island, SC and available for in‑office work

Preferred:

• Experience in manufacturing, food & beverage, or co‑packing industries
• Familiarity with compliance processes (FDA, USDA, OSHA)
• Understanding of production cost tracking and vendor management

Frogmore Bottling Company is a fast-growing co‑packer based on St. Helena Island, South Carolina. We help brands of all sizes bring their products to market with quality, efficiency, and care. We value transparency, teamwork, and a hands‑on approach. Our tight‑knit team is entrepreneurial, detail‑driven, and passionate about supporting clients as they scale.