Vocational Services Administrative Coordinator

• Location 6642 Garners Ferry Rd.,Columbia, SC, 29209,United States
• Employee Type FT Non-Exempt
• Required Degree 2 Year Degree
• Travel 25%
• Manage Others No

• Manage day-to-day office operations, including scheduling, filing, and attendance tracking.
• Prepare meeting agendas, materials, and minutes; ensure timely distribution and follow-up.
• Coordinate travel arrangements and maintain calendars for leadership and team members.
• Maintain organized systems for document storage and retrieval.
• Monitor and reconcile invoices, expenses, and assist with budgeting processes.
• Track inventory levels and ensure timely ordering of supplies within budget constraints.
• Support financial audits by providing accurate documentation and reports.

• Create, review, and distribute accurate reports for internal and external stakeholders.
• Analyze data to identify trends, discrepancies, or areas for improvement.
• Prepare presentations and summaries for leadership meetings.

• Ensure adherence to local, state, and federal regulations in all administrative processes.
• Maintain confidentiality of sensitive information and uphold data security standards.
• Assist with compliance audits and implement corrective actions as needed.

• Serve as a liaison between departments, vendors, and customers.
• Respond promptly and professionally to inquiries and resolve issues effectively.
• Support a positive and collaborative work environment aligned with organizational values.
• Utilize Microsoft Office Suite and other administrative tools to manage tasks efficiently.
• Maintain and update databases for contracts, schedules, and performance metrics.

• Participate in special projects and initiatives as assigned by leadership.
• Continuously seek opportunities to improve processes and enhance efficiency.

• Associate or Bachelor’s degree preferred in Business Administration or related field.
• Minimum of 2–3 years of experience in administrative or office coordination roles.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and database systems.
• Knowledge of basic accounting principles and reporting practices.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information.

The Administrative Coordinator plays a critical role in ensuring smooth and efficient office operations. This position requires strong organizational, communication, and problem-solving skills to manage administrative tasks, financial processes, and compliance requirements. The role involves coordinating schedules, preparing meetings, handling invoices, maintaining accurate records, and supporting reporting and analysis functions. The Administrative Coordinator serves as a key point of contact for internal teams and external stakeholders, ensuring professionalism and confidentiality in all interactions.