Front Office Coordinator

FRONT OFFICE COORDINATOR

Project Manager

M-F, 8:00-4:30

The Front Office Coordinator supports daily reception operations as the first point of contact for the school, while also coordinating administrative systems, visitor management, and operational support for multiple departments.

• Manage front desk communications, including answering phones and directing calls
• Coordinate visitor and vendor access procedures in partnership with campus security
• Maintain vehicle registration database and campus access processes
• Process payments and prepare related reports
• Create and manage employee identification badges
• Create and manage items for sale in Square for various departments
• Provide basic support for front office technology, including printers/copiers and postage systems
• Monitor and maintain office supply inventory
• Support general administrative and reception operations as needed

The ideal candidate will have:

• Proficiency in Google Workspace and spreadsheet management
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast‑paced environment
• Strong attention to detail and data accuracy
• Ability to maintain confidentiality and professionalism
• Comfort learning and troubleshooting new systems and technology
• Strong organizational and customer service skills
• Ability to work independently while supporting multiple departments

• Bachelor's degree or equivalent professional experience preferred
• Previous experience in administrative coordination, office operations, or customer‑facing support preferred
• Experience managing data, records, or operational systems preferred
• Strong technical aptitude and ability to learn new systems quickly required

• Expansive school campus with 122+ acres, must be able to travel between buildings independently.
• Frequent walking, standing, stooping, and bending may be required throughout the day at various intervals
• Ability to lift up to 50 lbs

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Heathwood Hall Episcopal School is an affirmative action/equal opportunity employer. Heathwood Hall Episcopal School participates in E-Verify, as mandated by South Carolina law. This position will require a Criminal Background Check.