Administrative Assistant Academic Affairs

Administrative Assistant for Academic Affairs

Spartanburg, SC – USC Upstate campus

Salary: $36,608 – $41,137 (based on education and experience)

Work Schedule:

Monday – Friday, 8:30 am – 5:00 pm; occasional evenings and weekends as needed.

• Provide front‑desk and office support for Academic Affairs, including greeting visitors, answering phones, handling mail, and responding to routine inquiries.
• Assist Academic Affairs centers and staff with routine administrative tasks such as ordering supplies, scheduling meetings, processing receipts and deposits, and preparing basic reports.
• Coordinate meetings and events for Academic Affairs, designated centers, and Faculty Governance Committees—scheduling rooms, arranging catering, tracking RSVPs, preparing materials, and managing travel arrangements.
• Support HR-related actions in HCM People Soft and People Admin for new hires, rehires, adjunct and affiliate appointments, and dual appointments.
• Assist the HR Coordinator during peak workload periods and handle routine faculty, staff, and student HR support.
• Maintain Academic Affairs social media pages and update content as directed.
• Serve as a liaison for communications on behalf of Academic Affairs.
• Perform additional related administrative duties as assigned.

• High school diploma or GED required.
• Minimum 1 year of related administrative experience.
• Bachelor’s degree and 2 years of administrative experience (or equivalent) preferred.
• Spanish language proficiency preferred.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and problem‑solving abilities.
• Ability to work independently, manage interruptions, and maintain high detail in a fast‑paced environment.
• Successful background check required.

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other basis under federal, state, local law, or regulations.

• Cover Letter
• Resume