Administrative Assistant - Programs

Position Overview

Under general supervision of the Director of Sponsored & Title III Programs, provides administrative support in matters relating to federal and state grant and contract management at the institution.

• Perform routine office management and maintenance of files, supplies, communications, equipment, inventory, forms, office, and inter-office matters.
• Provide administrative support to the Director of Sponsored Programs for data maintenance and registrations, travel, scheduling, and general operations.
• Maintain grants database, compliance records, correspondence and files; receive and route or distribute grant notices and documents, funding opportunities, newsletters, correspondence, and approval documents.
• Assist with website maintenance, correspondence, and office/department publications; prepare ad‑hoc status and other reports, research and disseminate funding opportunities, policies, and procedures for the Director to various College stakeholders.

High School diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for related work experience.

Thorough knowledge of principles and practices of grant award management and modern office practices, including the use of equipment, and working knowledge of word processing and data processing. Ability to carry out complex oral and written instructions.

Proficiency in Microsoft Office platforms including Word, Excel, PowerPoint, Teams, and Forms.

Valid driver's license required. Must be able to move up to 25 lbs.

Professional appearance and quality interpersonal skills are essential.