Executive Support Specialist​/Bookkeeper

Job Description Position Title

Executive Support Specialist Bookkeeper - 240

School

Principal

Dr. Angela Cooper, CHRO Date:
May 13, 2026

• Workkeys Assessment with a passing score of at least Level 2
• Bachelor's Degree (official transcripts required)

Please call  to schedule an appointment to complete the assessment. Scores must be uploaded under "Additional Materials" in the application packet.

Employee receives general supervision within a broad framework of policies and procedures. Employee in the role possesses an understanding of accounting and budget processes, internal controls, bookkeeping procedures, automated accounting systems, fund accounting encumbrances, accounting system requirements and knowledge of applicable laws, statutes, rules, codes, and ordinances.

• Handles, records and deposits all money collected according to district policy
• Assist the Principal in setting up budgets prior to the new school year
• Manage expense and revenue accounts needed for posting budgets and reviews all budget postings for accuracy
• Generate and manage purchase orders
• Submit check requests in a timely manner to ensure timely payment
• Check in supplies before distributing
• Record and submit teacher attendance/absence documentation to payroll in a timely manner
• Compile and submit payroll documentation in a timely manner
• Maintain petty cash and accompanying documentation according to district policy
• Manage Field Trip requests - submit requests online
• Submit workers comp information
• Must obtain Notary Certification within 90 days

• Assist with daily attendance: signing in late students so the attendance clerk may enter data into Power School in a timely manner
• Assist with entering absence excuses into Power School as needed to maintain current records

• Principal's secretary
• Address phone call needs to the best of your ability before passing it on to teachers and/or administration
• Prepare correspondence, calendars, roster, schedules, and letters as requested by administration
• Submit work orders to Maintenance
• Sure Watch contact respond to school if called
• Assist parents/visitors who enter the office with joy and enthusiasm
• Assist Power School/attendance/registrar as needed (cross train to ensure smooth operation in her absence)
• Sign in late students while attendance clerk enters them into Power School
• Complete all other duties/tasks as assigned by the principal
• Volunteer Background Checks

• Register and withdraw students during the summer following district policies
• Assist in obtaining special education documentation
• Forward and request student records
• Make necessary schedule changes
  
  Update permanent records as needed
• Oversee updates to ensure accurate information

High school graduate or equivalent. Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Associate's degree preferred.

Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained.

Exceptional proficiency with technology skills, i.e., websites, Microsoft Word, Excel, Powerpoint, Access, Publisher, Google Suites and digital photography. Excellent written and verbal communication, organizational, and telephone skills. Ability to interpret and apply detailed oral and written instructions.

Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of organization.

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of all district requirements and Board of Education policies.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and…