County Administrative Assistant

Position: County Administrative Assistant / 61011851
Location: Columbia

Job Responsibilities

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

* The County Administrative Assistant performs a variety of complex administrative support duties. Exercises judgment and discretion in various duties performed for the agency. Demonstrates ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.

* Performs job delivery and/or performance with positive or appropriate customer service delivery to clients, foster parents, the public and co-workers.

* Orders office supplies for the county office and other needed supplies for all departments. Prepares, processes, & picks up mail daily.

* Replenishes copiers and network printers with toner and paper; orders cell and desktop phones, computer equipment and office equipment, including keys for cabinets and doors; provides technical assistance and/or sends requests for technical assistance as it pertains to computers, phones, and office equipment.

* Backup for front office. Accepts, processes, & maintains records for all SNAP/TANF repayments. Serves as the EBT coordinator. Processes faxes received. Assists with FA Mailbox, Voice mail, On-line registrations, & changes. Provides customer service as needed.

* Serves as the bookkeeper for all accounts payable & receivables. Processes repayments and voucher payments, including printing of checks and bill payments; prepares bank account deposits and daily cash logs. Makes use of & adheres to policy of P-card. Submits reimbursements and travel requests.

* Serves as the Vehicle Coordinator overseeing the State fleet for Laurens County, including maintenance and cleaning of vehicles. Submits report monthly to State fleet office.

* To ensure that personal identifying information (PII) is properly used, accessed, gathered, shared and disposed. To protect the agency networks and applications by safeguarding systems, equipment and data.

* Evaluates credentials for vacant positions and schedules interviews, reference checks, & preparation of position descriptions. Backup to Administrative Supervisor & HRL.

* Handles procurement data and works with the Procurement Department in processing this data; prepares purchasing requisitions.

* Performs emergency disaster management services to include the American Red Cross sheltering and Disaster SNAP duties.

Minimum and Additional Requirements

High School Diploma and work experience that is directly related to the area of employment.

Bachelor's Degree may be substituted for the related work experience.

Additional Comments

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

* Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children

* 15 days annual (vacation) leave per year

* 15 days sick leave per year

* 13 paid holidays

* Paid Parental Leave

* State Retirement Plan and Deferred Compensation Programs

DIVISION:
Administration / Laurens County