Admin and Operations Coordinator

Job Responsibilities

Are you an experienced professional looking for new opportunities to further your career? The South Carolina Commission on Higher Education is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.

The Administrative Coordinator provides administrative, technical, and professional support to the Office of Fiscal Affairs and Operations under the direction of the Operations Manager. The employee will use discretion and creativity to perform the functions of this position, assisting division staff in an administrative capacity. The role includes preparing and supporting regular and special‑called meetings of the Committee on Finance and Administration, tracking provisos and submission deadlines of reports, and updating the Executive Assistant to the President and Executive Director on status updates.

• Manage the preparation of agendas, materials, records, and minutes; disseminate information; and arrange scheduling details for Committee on Finance and Administration meetings.
• Track provisos documented on the Office’s Central Calendar to ensure requirements are met on or before deadlines.
• Collect documents from institutions of higher learning for proviso reports due to the General Assembly and for posting on the CHE website.
• Maintain and order universal office supplies needed by agency staff; serve as primary staff to place procurement orders for the OFAO.
• Assist OFAO office staff with administrative needs.
• Perform additional duties as assigned.

• A high school diploma and relevant experience in business management, public administration, or administrative services; a bachelor’s degree may be substituted for the required work experience.

• Knowledge of the principles, policies, and practices of office management.
• Ability to learn and understand relevant laws, regulations, policies, and organizational functions.
• Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.
• Ability to communicate effectively, both orally and in writing; provide internal and external customer service.
• Ability to exercise judgment, discretion, and confidentiality in interpreting and applying policies and procedures.
• Working knowledge of Microsoft Office Suite.

The South Carolina Commission on Higher Education is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited to lactation), national origin, age (40 or older), disability or genetic information.

• Health and dental insurance, including prescription coverage and wellness benefits.
• Vision, term life insurance, long‑term disability, and flexible spending accounts for health and child‑care expenses.
• Retirement and savings plan options, including defined benefit and defined contribution plans.
• Option to participate in the South Carolina Deferred Compensation Program (401(k) and 457 plans).
• Paid vacation and sick leave; holiday, annual and sick leave; tuition assistance; and discounts on purchases, travel and more.
• Work‑life balance programs such as telecommuting and flexible work schedules.
• Benefits are available to most state employees; temporary grant and time‑limited positions may receive all, some or none of these benefits as associated with the position type. Contact the hiring agency for specific eligibility.