Executive Administrative Assistant

Description

The Executive Administrative Assistant provides high-level administrative support to the CEO and Senior Executive Team. This position requires exceptional professionalism, discretion, organization, and sound judgment while managing confidential information and supporting executive operations. The ideal candidate will serve as an extension of the executive office by anticipating needs, coordinating priorities, and ensuring smooth daily operations.

This role requires a polished, professional presence as the EAA will regularly interact with executives, employees, visitors, candidates, vendors, and external partners. The successful candidate will demonstrate strong organizational skills, attention to detail, adaptability, and the ability to manage multiple priorities in a fast-paced environment.

• Provide comprehensive administrative support to the CEO and Senior Executive Team.
• Manage executive calendars, scheduling, and meeting coordination.
• Organize and maintain calendar appointments, including meetings, events, and executive priorities.
• Create, manage, and distribute meeting materials, including agendas, reports, and supporting documentation.
• Manage Google Meet links and virtual meeting coordination.
• Prepare, organize, and maintain executive files, folders, and reference materials.
• Print and maintain executive directories and other requested documentation.
• Prepare and process expense reports.
• Maintain confidentiality while handling sensitive executive and company information.

• Maintain a professional and organized office environment.
• Manage office supply needs and routine restocking, including:
  • Boardroom restocking
  • Breakroom restocking
  • Water inventory and replenishment
  • Weekly Friday restocking activities
• Ensure meeting spaces are prepared and maintained for executive meetings and visitors.
• Support general office organization and administrative needs.

• Create and maintain organized filing systems and executive materials.
• Prepare folders, tabs, binder covers, and binder spines.
• Maintain training binders and ensure materials remain current and organized.
• Maintain administrative trackers and ensure information is accurate and up to date.
• Type, format, print, and organize meeting agendas and supporting documents.
• Prepare itineraries and schedules for executive meetings, candidate visits, and company events.
• Send out Green sheets and other internal communications as assigned.

• Pull reports from Net Suite and update weekly reporting documents for executive review.
• Assist with data entry, tracking, and maintaining accurate records.
• Maintain spreadsheets, trackers, and administrative reports.
• Provide timely updates and information to support executive decision-making.

• Coordinate and support candidate visits and executive-level meetings.
• Arrange candidate itineraries, schedules, and visit details.
• Coordinate travel accommodations for candidates and visitors, including:
  • Hotel reservations in Greer
  • Flight and hotel arrangements for potential candidates
• Manage visitor arrival processes and provide a welcoming experience.
• Greet visitors and ensure they are properly assisted upon arrival.
• Coordinate candidate and visitor lunches when applicable.
• Provide facility tours to candidates, guests, and visitors as needed.

• Assist with travel planning and logistics for executives, candidates, and guests.
• Coordinate hotel, transportation, and scheduling details.
• Ensure all travel arrangements are organized and communicated effectively.
• Support executive meetings by coordinating logistics, materials, and follow-up items.

• Assist with planning and execution of company events, meetings, and special projects.
• Coordinate event details, including:
  • Venue communication
  • Catering arrangements
  • Snack and beverage coordination
  • Event preparation and logistics
• Support company initiatives and projects as needed.

• Provide administrative assistance…