Administrative Coordinator II - Columbia

About Us

Business is booming in South Carolina! Are you ready to be a part of developing and connecting the next generation of workers in this state? Year after year, experts pick South Carolina as one of the best states in the U.S. for doing business. Just last year, the state announced more than 8,000 new jobs and $9.12 billion in capital investment. Entrepreneurs are flocking to cities such as Greenville, Charleston, Columbia, and Rock Hill to start and grow their businesses.

Our hospitality industry is also primed for growth as travelers from around the world discover the beauty and accessibility of the state’s mountains and coast.

Here at the South Carolina Department of Employment and Workforce (DEW), we are laser‑focused on connecting every jobseeker who comes through our doors with their next great career opportunity. We need a dedicated professional to work at the heart of statewide workforce strategy and support executive leadership in driving impactful initiatives.

The Office of Statewide Workforce Development (OSWD) drives high‑impact initiatives that connect talent with opportunity across the state in coordination with all partners of the Coordinating Council for Workforce Development (CCWD).

• Executive Presence
• High‑Stakes Communication
• End‑to‑End Event Coordination
• Project Management
• Research & Data Analysis
• Complex Calendar Management
• Meeting Logistics
• Travel Coordination
• Office Management

We are seeking an Administrative Coordinator to be the operational backbone of OSWD leadership. The role will manage a diverse portfolio of projects, lead high‑profile event logistics, and ensure seamless communication across council leadership. The ideal candidate will possess initiative, adaptiveness, problem‑solving instincts, exemplary customer service skills, sound judgment, and the ability to collaborate effectively with others.

• Administrative Support
  • Maintain appointment calendars, coordinate meetings, and prepare and distribute meeting materials.
  • Prepare internal and external written communications; transcribe, edit, and assign deadlines for a variety of materials including executive summaries, letters, briefing materials, and communications.
  • Provide logistical support for daily activities.
• Office Management
  • First point of contact for inquiries on policies, procedures, or CCWD‑related matters.
  • Review incoming correspondence and respond appropriately.
  • Arrange in‑state and out‑of‑state travel.
  • Maintain leave calendar, office supplies, equipment, and furniture needs.
  • Attend and participate in professional development and training opportunities.
• Event Planning and Meeting Execution
  • Manage logistics and correspondence for the CCWD meetings and OSWD.
  • Assist with specialized and confidential duties.
  • Serve as the strategic event lead for programmatic planning and logistical support.
  • Provide event briefing materials and develop event scripts, itineraries, and agendas.
  • Work with planning and assessment teams to prepare analysis of event feedback, including meeting minutes.
• Project Coordination and Support
  • Provide logistical support for projects.
  • Assist with facilitating meetings and organizing meeting logistics.
  • Identify resources, undertake research projects, and collect and analyze data.

If you’re ready to take on this challenge and make a significant impact, we’d love to hear from you.

An associate’s or bachelor’s degree plus relevant administrative/training experience; or an equivalent combination of education, training, and experience sufficient to perform the high‑level functions of this role.

• Advanced proficiency in Microsoft Office Suite.
• Superior writing, editing, and verbal communication skills with a sharp eye for detail.
• Ability to interpret and communicate various funding mechanisms to appropriate partners.
• Proven experience managing multiple complex programs, projects, or large‑scale events simultaneously while meeting strict deadlines.
• Exceptional ability to build collaborative, positive relationships with stakeholders, council members, and diverse populations at all levels of leadership.

Supplemental questions are considered part of your official application. Please complete the State application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position.