Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support a construction team in Charleston, South Carolina. This contract opportunity has the potential to become permanent and is ideal for someone who is highly organized, detail-oriented, and comfortable managing a steady flow of documentation. The role will provide direct administrative support to the estimator, helping keep permit, licensing, and project records accurate and up to date.

Responsibilities:

• Provide day-to-day administrative support to the estimator and assist with a wide range of office coordination tasks.
• Prepare, organize, and maintain project documentation to ensure records are complete, accurate, and easy to access.
• Coordinate the submission and tracking of business licenses, construction permits, and related compliance paperwork.
• Obtain site access credentials and required passes for project locations, including restricted-access job sites when needed.
• Use Microsoft Word and advanced Excel functions to create reports, manage spreadsheets, and support document processing.
• Help monitor deadlines and follow up on outstanding items to keep administrative requirements on schedule.
• Assist with general office organization and maintain orderly filing systems for construction-related records.
• Support additional bookkeeping or administrative tasks using Quick Books when applicable.