Administrative Assistant - 5th Circuit Public Defender Office

Job Responsibilities

With minimal supervision provides administrative support and coordination of day to day operations of Circuit Public Defender Office. Assist in maintenance and production of records, case management data, budget information, and other data and information as required. Assist the Circuit Public Defender in establishing and monitoring compliance with policies and procedures within the judicial circuit. Perform a wide variety of complex administrative support functions and/or technical support duties.

Other duties as assigned by the Circuit Public Defender.

A high school diploma and work experience in a professional office environment.

A bachelor's degree may be substituted for the related work experience.

Knowledge of the principles, policies, and practices of office management. Knowledge of applicable terminology and research practices. Knowledge of relevant laws, regulations, policies and organizational functions. Ability to plan and organize work activities and prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to train other employees. Ability to deal courteously and effectively with the public. Ability to exercise judgment and discretion in interpreting and applying policies and procedures.

Travel, including occasional overnight travel, may be required. A valid driver's license and good driving record required.

• The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave.
• Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

• Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits.
• Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

• State employees are also offered retirement plan options, including defined benefit and defined contribution plans.
• Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

• State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

CID-CPD-AA-01:
Please select the highest level of education that you have completed.

• High School Diploma
• GED
• Some College
• Technical College Diploma or Certificate
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate or Professional Degree

CID-CPD-AA-02:
How much administrative/clerical experience do you have?

• None
• Less than 2 years
• 2 to 5 years
• More than 5 years

CID-CPD-AA-03:
Do you have experience working in a legal setting?

• Yes
• No

CID-CPD-AA-04:
Do you have experience working in a criminal defense practice?

• Yes
• No

CID-CPD-AA-05:
Which software applications are you proficient in? (check all that apply)

• MS Word
• MS Excel
• MS Outlook
• MS Power Point
• Defender Data
• Case Management Software
• None of the above

CID-CPD-AA-06:
Are you familiar with the operation of standard office equipment such as multi-line telephones, fax machines, copiers, calculators, etc.?

• Yes
• No

CID-CPD-AA-07(a):
Do you have experience in case management?

• Yes
• No

CID-CPD-AA-07(b):
If you answered YES, please describe in detail the systems and procedures involved.

CID-CPD-AA-08:
Do you have a valid SC driver's license?

• Yes
• No
• Required Question