Support Services Coordinator - part-time - Columbia

Support Services Coordinator
- Part-Time
- Columbia

Turner, Padget, Graham and Laney, P.A. is one of South Carolina's longest standing law firms with seven locations.

We know our people are our greatest asset and it is reflected in our core values and mission that we put into practice every day. We understand the importance of balancing work, family and community involvement and have created an environment that emulates just that.

We are currently seeking a highly motivated part-time Support Services Coordinator for our Columbia, SC office. Core part-time hours of Monday – Friday from 1:00pm – 5:00pm for up to 20 hours per week.

Summary:

Provides administrative and operational support to the firm's Columbia office. Observes confidentiality in all client matters.

Essential Duties and Responsibilities:

• Provides assistance to administration, facilities, records and IT teams as needed.
• Picks up, sorts, and distributes all incoming mail and packages.
• Operates postage machine, prepares outgoing mail and packages.
• Delivers outgoing mail to appropriate carrier.
• Copies and scans documents, case files, or other materials as requested in a timely fashion.
• Sends, receives, and delivers faxes to recipients in a timely fashion.
• Sets up, performs general cleaning and breaks down conference rooms for meetings, mediations, lunches, etc.
• Ensures copy stations are properly stocked.
• Ensures break room, meeting spaces, vending machines and public areas are properly stocked. Communicates with vendors as needed.
• Ensures all community areas (public and internal) are wipes down throughout the day.
• Checks inventory and orders office and kitchen supplies as needed.
• Runs firm related errands locally and long distance, generally within the state of South Carolina although occasional errands to Georgia and North Carolina may be needed.
• Provides backup to the receptionist on the switchboard as need, forwards and releases phone system in the morning and evening. Greets clients.
• Assists with physical file opening and closing processes and coordinates file destruction under the direction of the Records Management Coordinator and Facilities Manager.
• Escorts vendors and technicians throughout the firm as necessary.
• Communicates with property manager about issues that do not require the involvement of the Facilities Manager for regular maintenance and repairs.
• Prints, gets signatures, scans and mails documents as needed for anyone outside of the office.
• Assists with scheduling.
• Performs additional responsibilities as needed under the direction of the Support Services Manager and Facilities Manager.

Education and Experience Required:

• Requires a high school diploma or its equivalent.
• Prefer at least six months to one-year experience in support services, office administration, or related position.

Knowledge, Skills, and Abilities Required

• Ability to organize and prioritize numerous tasks and complete them within timeline requirements.
• Ability to sort and organize documents for filing and copy jobs.
• Strong interpersonal skills with the ability to communicate with attorneys, staff, and vendors.
• General computer skills including Microsoft Office Suite.
• Basic knowledge of office equipment maintenance and operation.
• Valid driver's license, proof of insurance, and a clear driving record required.
• Walking, standing, pushing, pulling, lifting and fine manipulation.
• Ability to lift boxes up to 40 pounds on a regular basis.

Team Involvement

• Participates in team meetings.
• Contributes to building a positive team spirit.
• Projects professional demeanor.

Turner, Padget, Graham & Laney is committed to creating and maintaining a diverse and inclusive workforce, including attorneys and support staff, and conducting business with diverse clients.

The firm broadly views diversity as all differences that make us unique and special life and work experiences, culture and beliefs, race, color, national origin, ethnicity, gender, age, disability, marital status, religion, sexual orientation, gender identity, education, military service, differing abilities, and other distinguishing characteristics and aspects of life. The firm strives to foster and maintain a culture that values and embraces…