Administrative Assistant (Temporary

Administrative Assistant (Temporary)

The Department of Administration's (Admin) Division of Facilities Management & Property Services (FM) oversees the daily operation and maintenance of 53 state-owned buildings, including the State House, Capital Complex, and Governor’s Mansion, ensuring they remain safe, functional, and well-maintained. In this temporary role you will provide administrative, customer service, and operational support to the Business Support and Property Services Section of the Division of Facilities Management and Property Services and serve as the first point of contact for visitors, tenants, vendors, and staff while coordinating front office operations, office logistics, records, financial transactions, and administrative services that support the Division's mission.

• Serve as front desk receptionist and first point of contact for visitors, tenants, vendors, and staff.
• Answer telephone calls, respond to emails, and route inquiries appropriately.
• Serve as HR liaison by assisting with new hire paperwork, employee recognition activities, and business card requests.
• Coordinate ordering of office supplies, copier supplies, and drinking water.
• Manage incoming/outgoing mail and package distribution.
• Coordinate State tenant and Department office moves.
• Administer copier accounts, recycling, and toner returns.
• Prepare files, binders, notebooks, meeting packets, and other materials.
• Maintain employee contact lists and administrative records.
• Process IDTs, code invoices, and provide administrative financial support.
• Assist with intranet/web services testing and implementation of updates.
• Coordinate desktop telephone service requests.
• Provide excellent customer service while maintaining confidentiality.
• Perform special projects and other duties as assigned.

• A high school diploma and work experience that is directly related to the area of employment.
• A bachelor's degree may be substituted for the related work experience.

• Strong communication and customer service skills.
• Excellent organization and attention to detail.
• Ability to multitask, maintain confidentiality, prioritize work independently, and use standard office technology.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring.

Failure to produce an official, certified transcript may result in not being hired or termination.

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.  for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
• Retirement benefit choices *
• State Retirement Plan(SCRS)
• State Optional Retirement Program (State ORP)
• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and…