School Executive Secretary

Lexington County School District One Pelion Elementary School
- Pelion, South Carolina Open in Google Maps

Lexington County School District One Pelion Elementary School
- Pelion, South Carolina Open in Google Maps

Job Details

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Position Title:
Executive Secretary, School

Department:
Instructional Services

Reports To:
Principal

FLSA Status:
Non-Exempt

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QUALIFICATIONS:

• Associate degree with a minimum of two years of secretarial experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

CERTIFICATES, LICENSES, REGISTRATIONS:

Must have current government issued identification

TERMS OF EMPLOYMENT:

8 Hours/230 Days

Support Staff Salary Schedule (Grade 11)

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

GENERAL

SUMMARY:

Under general supervision is responsible for providing direct administrative and clerical support to the assigned administrator(s). Conducts such duties as bookkeeping, word processing, data entry, establishing and maintaining files and records, answering incoming calls, scheduling appointments, etc.

ESSENTIAL FUNCTIONS:

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Executes financial duties such as procuring, entering, processing and/or maintaining purchase orders and related information, and maintaining a complete and systematic set of records of all financial transactions as assigned. (In schools where a Bookkeeper position exists, provides financial assistance as assigned.)
• Provides assistance in administrative areas such as compiling data, verifying records and reports for accuracy, and providing information and assistance to stakeholders.
• Conducts data entry duties to maintain employee records as required by Human Resources; keys in various changes, additions, and updates.
• Maintains employee time sheets as assigned.
• Provides secretarial support by performing such duties as answering, screening and directing telephone calls; screening and/or distributing incoming and outgoing mail; word processing; developing and maintaining a central filing system; assisting with preparation, compilation and/or dissemination of various materials; scheduling appointments; and directing visitors.
• Assists with preparation, compilation and/or dissemination of various materials.
• Effectively communicates and implements district, state and federal policies, procedures and operations.
• Provides clerical assistance as a back-up to other departmental staff when needed.
• Prepares a wide variety of district, state and federal records and reports, budgets, grants and entries for data systems as assigned.
• Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
• Performs other job-related duties as ass igned

SUPERVISORY RESPONSIBILITY:

Budgetary responsibility as delegated by the principal. No supervisory responsibility.

OTHER

SKILLS and ABILITIES:

Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies. Must be able to access reliable transportation.

Knowledge of the policies, procedures, and activities of the school district that pertain to the specific duties and responsibilities of the position. Knowledge of school policies, procedures, and operations. Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities. Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and to complete work without the need for direct supervision.

Ability to maintain confidentiality of employee and student records and information. Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general…