Attendance Clerk

Florence School District 1 Savannah Grove Elementary School - Effingham, South Carolina Open in Google Maps

This job is also posted in CERRA-SC , and Florence 1 Schools

Starting Date: Immediately

Job Title

Secondary Attendance Clerk

Salary Class

SC 30

Location

Savannah Grove

PCS Code

860003

Reports to

Principal

Position Type

Full-Time/Exempt

General Statement of Job

The job of Attendance Clerk was established for the purpose/s of collecting and maintaining student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities.

Specific Duties and Responsibilities

• Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.
• Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting.
• Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies.
• Prepares a variety of reports and written materials (e.g. passes, standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.
• Processes documents and materials (e.g. attendance records, student placement, disciplinary and/or suspension notices, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required.
• Accurately maintains state attendance registers for homeroom teachers - recording absences, tardies, and suspensions where appropriate.
• Counsels students in matters of attendance and tardiness and makes every effort to gain their cooperation.
• Investigates attendance problems and reports finding to principal and guidance.

Additional Duties:

• Assists with the health room and other school duties as needed.
• Assists other personnel as may be required (e.g. School Secretary, Vice Principal, teachers, etc.) for the purpose of supporting them in the completion of their work activities.
• Performs related duties as required.

Essential Functions

Physical Requirements :

Must be physically able to operate a variety of machines and equipment, including a computer, basic office equipment, recording equipment, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.

Must be able to lift and/or carry weights of five to ten pounds.

Data Conception :

Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications:

Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisors.

Language Ability :

Requires the ability to read a variety of policies and procedures, professional journals, reference materials, etc. Requires the ability to enter data into the computer and prepare correspondence, narrative and numerical reports,purchase orders, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence:

Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to deal with several abstract and concrete variables. Requires the ability to apply influence systems in managing a supervisory/management staff; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.

Must have the ability to comprehend and interpret received information.

Verbal Aptitude :

Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and…