Administrative Assistant

Location: Travelers Rest

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Job Title:

Administrative Assistant Job Family:

Administrative Support Full-Time/Part-Time:

Full time

Pay Type:

Hourly Department:

Philosophy

Job Summary:

The administrative assistant provides direct administrative support for both the Department of Philosophy and the Department of English. For the fall semester 2026, The position will be assigned entirely to Philosophy; then, beginning in January 2027, it will be divided equally between Philosophy and English. The responsibilities listed below will be performed for both departments. The administrative assistant will maintain a regular presence in both departments and coordinate responsibilities across both units as mutually arranged by the Department Chairs of Philosophy and English.

The administrative assistant works closely with the Chairs of each department and department members, other university offices, and other administrative assistants across campus; obtains enrollment and advising documentation; manages a database of degree program majors for each department; crafts departmental communications; supervises student workers, and fulfills tasks set by the Chairs. The successful candidate must be highly organized, adaptable, and comfortable managing competing priorities from multiple stakeholders.

Job Description:

Responsibilities:

Budget Administration Maintain departmental budgets, expenditures, and records using Workday, including credit card reconciliation, payments/transfers, and invoice processing

Order and process payments for departmental supplies and equipment

Assist faculty with processing spend authorizations and reconciling expenses

Regularly review budget reports with appropriate Department Chair Office Operations Sort and distribute incoming mail; prepare correspondence, tests, and handouts for faculty as requested

Assist faculty with organizing classroom materials, as requested

Assist Department Chairs in compiling departmental information and maintaining records

Assist with administrative tasks related to job searches

Communications

Welcome and direct visitors; respond to phone, email, and in-person inquiries with diplomacy, tact, and confidentiality

Work with the Department Chairs or appointed delegates to maintain alumni contact information; prepare and distribute news, updates, and invitations

Work and communicate effectively with faculty, staff, administration, and external constituencies at all levels and locations

Maintain department website, digital and physical signage, and departmental calendar with current information on events, faculty activities, and student opportunities

Communicate with appropriate university offices regarding issues with classroom and office spaces

Events & Student Engagement Plan and oversee logistics of special events as requested by the Chairs, including promotion, catering, travel arrangements, and coordination with relevant campus entities

Reserve rooms in university buildings for faculty and student groups

Assist in gathering data on student engaged learning, outcomes, and other assessment needs

Assist students with routine questions regarding registration, major declarations, departmental procedures, and university policies, referring students to appropriate offices when necessary

Supervision & Reporting Structure May supervise student employees not assigned to other faculty or staff

Work under the joint supervision of the Department Chairs of Philosophy and English, with one Chair serving as primary supervisor per evaluation cycle

Participate in annual performance review and implement constructive feedback

Perform other duties as assigned

Relationships:

Works with Department Chairs and others within the departments. Often interacts with all department faculty and the wider campus community to address administrative issues. May act as a liaison between the department and students, prospective students, parents, student…