Highway Patrol - Troop Headquarters Administrative Assistant

Job Responsibilities

Under general supervision, performs complex administrative and secretarial duties for Troop Six Patrol Headquarters. Assists Troop Six Headquarters' staff with the general operation of all administrative activities.

Independently performs a variety of secretarial and administrative duties involved in the operation of Troop Six Headquarters.

Maintains and updates personnel records, informs employees of any changes in insurance programs and benefits. Assists employees in completing proper forms for insurance and change of address. Secures and maintains files of a confidential nature. Reviews and prepares payroll by verifying all South Carolina Enterprise Information System (SCEIS) information is submitted by Troop Six Personnel.

Drafts written material and correspondence for the Troop Commander and staff, ensuring that format, grammar, spelling and punctuation are correct.

Reviews and separates summons tickets from transmittal forms and maintains an accurate file for the enforcement records.

Screens and refers telephone calls to appropriate personnel. Provides information and assistance to the general public by telephone and in person.

Assists with general office and administrative tasks, when necessary, particularly in the absence of other staff including special assignments (bike rallies, race, hurricanes, etc.).

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

A bachelor's degree or an associate's degree with two (2) years of experience or a high school diploma and four (4) years of experience.

Knowledge of office management policies, practices and procedures.

Must have extensive knowledge of grammatical rules, language usage and clerical formats.

Ability to comprehend and communicate effectively both orally and in writing.

Ability to handle confidential information and special assignments.

Employee works independently in interpreting and applying policies and procedures using discretion and tact in application. Requires a high degree of confidentiality regarding business matters.

The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

The responses you provide to these Supplemental Questions, along with your application, will be used to determine whether you meet the minimum qualification requirements. Failure to provide sufficient detailed information may result in your application being rejected. Any misrepresentation or omission may result in your disqualification from employment and/or termination. When applying for this position, you must thoroughly complete the Education and Work Experience sections of your application, as well as the Supplemental Questions.

You are required to include your entire work history, listing all jobs you have held. For former jobs that are most closely related to the position you are applying for, you must provide a fuller, more detailed description of your…