Administrative Assistant

Location: Barnwell

Description We are looking for a dependable Administrative Assistant to support daily office operations through a Contract position. This role combines front-desk coordination, administrative support, and accounts payable tasks, making it ideal for someone who is organized, detail-oriented, and comfortable managing multiple priorities. The selected candidate will help maintain a well-organized office environment while ensuring records, invoices, and communications are handled accurately and efficiently.

Responsibilities:

- Welcome visitors and maintain a clean, organized, and welcoming reception area that creates a positive first impression.

- Process accounts payable activities by reviewing invoices, confirming documentation, and preparing items for payment approval.

- Track payment status and follow up as needed to help ensure vendor accounts remain current and accurate.

- Communicate with vendors to address questions, clarify billing matters, and resolve discrepancies in a timely manner.

- Maintain organized files for vendors, financial documents, office records, logs, and inventory information.

- Enter, update, and monitor data within journals, ledgers, spreadsheets, and related databases, then prepare reports from the information collected.

- Provide supporting records and documentation during audit activities and internal reviews.

- Assist with inbound calls, routine office coordination, filing, and general administrative support across the department.

- Contribute to special assignments and additional administrative projects based on business needs. Requirements - At least 5 years of administrative support experience in a fast-paced office setting.

- Working knowledge of accounts payable processes, including invoice review and payment coordination.

- Strong attention to detail with the ability to analyze information and identify inconsistencies.

- Proficiency in Microsoft Word and Excel for document preparation, tracking, and reporting.

- Experience with Quick Books is preferred.

- Clear written and verbal communication skills with a detail-focused approach to internal and external interactions.

- Excellent organization, time management, and multitasking abilities, including the ability to manage frequent interruptions.

- Ability to handle confidential information with discretion and follow established filing and recordkeeping procedures. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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