Administrative Coordinator Job Columbia South Carolina USA,Administrative/Clerical

Location: Columbia

The South Carolina State Museum is seeking an Administrative Coordinator to coordinate and assist with general Administrative and Human Resources functions for the agency’s Administrative Division. Successful candidate will perform the following tasks:

SCSM Administrative Tasks:

Maintain SCSM mailroom supplies and ordering, when needed
Coordinate/set up All Staff/division meetings
Assist with staff recognition events, to include managing Agency’s Peer Spot Awards
Oversee Administrative Teams Master Reporting/Auditing Spreadsheet Timelines and Scheduling
Manage SCSM Records/Shred Management program
Manage SCSM annual ticket allotments
Manage SCSM SharePoint/Shared Drives Folders/Files
Oversee teamwear orders and distributions
Assist the Chief Administrative Officer by managing time-sensitive tasks and requests in Asana, and by updating the Administrative Team Master Reporting Spreadsheet, as needed.
Maintain centralized contracts/agreements folder in Share Point

Human Resources Administrative Tasks:

Assist with staffing management and employee on/off boarding, to include interview scheduling, packet preparations and meal arrangements, employee badges, and nameplate ordering.
Track HR related checklists requirements to include onboarding, offboarding, performance management, and telecommuting checklists
Maintain and organize physical and digital HR filing system
Monitor and track unpaid Breaks-in-Service for part-time staff
At least a two-year degree in business administration, management, a related field or a combination of relevant education and work experience
Proven experience as an administrative assistant or similar support role
Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
Strong verbal, written and interpersonal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and comfortable learning new software
Ability to work some evenings and weekends, as needed

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times

Preferred Qualifications:

Experience in SCEIS and Neo Gov
Experience in Human Resources
Proficiency in Microsoft SharePoint and Forms
Proficiency in Adobe Pro/Sign
Proficiency in Asana

Additional Comments:

Ability to think ahead, take initiative, and follow through with limited guidance
Discretion and the ability to handle confidential information with integrity
A positive, proactive attitude and solutions-oriented mindset
A strong work ethic and the ability to work both independently and as part of a team
Confidence interfacing with a wide variety of stakeholders including staff, volunteers, and external partners.

Additional Postings available from South Carolina State Museum