Procurement Specialist

Job Title

Procurement Specialist

Under limited supervision and in accordance with State and University procurement related policies, rules and regulations, performs purchasing activities in support of departmental needs, primarily utilizing purchase orders and small purchase methods in accordance with applicable policies and procedures.

• Processes purchase transactions ranging from routine small purchases with simple competition to more complex acquisitions requiring detailed specifications and evaluation.
• Obtains and evaluates quotes, issues purchase orders, and ensures compliance with applicable procurement policies and procedures.
• Performs purchasing and contract administration duties from initial requirement development through close‑out or property disposition, with an emphasis on small purchases and university fixed price bids.
• Monitors transactions through completion and maintains appropriate documentation.
• Processes and reviews change order requests to ensure accuracy, proper justification, and compliance with applicable policies.
• Assists with fiscal year‑end activities, including coordinating outstanding transactions, resolving encumbrances, and supporting timely closeout of procurement actions.
• Performs a variety of administrative support functions, including receiving and coordinating correspondence and requests, routing items to appropriate personnel, and preparing reports as needed.
• Tracks and maintains procurement‑related data not captured in current systems to support departmental operations, project managers, and administrative staff, ensuring accuracy and timely follow‑up.
• Performs other related duties as assigned.

• Bachelor’s degree in a related field and at least 1 year of job‑related experience, or an equivalent combination of certification, training, education, and/or experience.
• Familiarity with or ability to learn the SC Consolidated Procurement Code as it relates to routine purchasing activities.
• Basic knowledge of procurement processes, including quote solicitation and purchase order issuance.
• Ability to collect, compile and assemble information in a clear and concise manner; to present ideas effectively, orally and in writing; to organize and maintain data effectively.
• Ability to establish and maintain working relationships; and to communicate effectively with department personnel and general public.
• Ability to use a personal computer and financial/procurement systems.
• Strong organizational and analytical skills, with the ability to gather and present information clearly and accurately.
• Ability to interpret and apply policies and procedures to day‑to‑day transactions.
• Ability to work collaboratively with internal departments and external vendors.

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.