Parish Business Manager

Parish Business Manager

Holy Spirit Catholic Church is a vibrant and growing Catholic parish located on Johns Island, just minutes from historic Charleston and the South Carolina coast.

The Parish Business Manager serves as a key partner to the pastoral and finance councils in applying best business management practices and diocesan guidelines to parish business operations. This position is responsible for overseeing business processes, financial systems, operational risk management, data integrity, and financial compliance requirements. Working collaboratively with diocesan PSA resources, and parish leadership, the Business Manager is responsible for the effective stewardship of parish business function in support of the Church’s mission.

Classification:
Full-time, exempt

Reports to Pastor

All full-time parish positions exist to support the mission of Holy Spirit Catholic Church.

The Parish Business Manager is responsible for the end-to-end business operations of the parish running smoothly, effectively, and considers risk areas, information integrity, and compliance requirements,

Parish business functions in scope include:

• Financials
• HR and Payroll Support
• Buildings and Grounds Maintenance Support
• Ministry and Foundation Support
• Cemetery Support
• Technology Support
• Finance Council Support
• Capital Campaign Support

The Core responsibilities include managing the annual operating budget, supervising bookkeeping and accounts payable/receivable, processing payroll and HR processes for parish staff, overseeing vendor contracts, oversight of facilities maintenance spending, and ensuring compliance with diocesan financial and human resources and buildings/renovation policies. The responsibility also will include supporting the building & grounds planning, oversight of any approved significant construction projects and supporting any approved capital campaigns.

This role will also handle cemetery accounts, insurance coverage, parish foundation
-related business matters such as the Paraclete Foundation, which require the review contractor and material vendor payments.

Direct Reports

• Maintenance Staff
• Operations Staff

Job requirements:

• Extensive business management, financial process management and financial system experience; CPA preferred
• Business and financial management experience in relevant not-for-profit organizations but open to all relevant experience with business management
• A bachelor’s degree in business, accounting, or a related field is common, along with several years of nonprofit or church administration experience.
• Strong organization, meeting, and communication skills
• This full-time role requires the Manager to be working from the office, during Parish office hours, for most of the work week.
• The role will have dedicated workspace, and requisite computer support will be provided by the Parish.

• Manage and document receipt of all cash / check payments for parish activities, including but not limited to weddings, PSR, adult religion classes, special programming, mass offerings etc.
• Serve as primary contact for Parish Accounting Services (PAS); ensure timely payment of all payables, answer questions, etc.
• Serve as primary contact for Diocese Human Resources and Payroll services, ensure timely payment of all payroll and processing HR matters for the Parish staff and Pastor
• Monitor bank account activity for Holy Spirit accounts at Bank of America (BOA); update approved vendor list as needed.
• Review and act on financial and vendor related email; ensure timely action / responses
• Maintain accurate records for operational expenses and ministry orders.
• Provide the Pastor and Finance Council with monthly balance sheet, income/expense and actual vs. budget reviews from the PAS books
• Coordinate and review major planned and unplanned expenses from Maintenance, Music, and other Ministries, including competitive bids and financial agreements
• Lead, manage and monitor any ministry spending related to community ministries
• Support the finance and pastoral council related to any approved capital campaigns

• Liaison and work with the diocesan PAS office
• Liaison and work with diocesan…