Construction Administrator

We are a fast‑growing commercial construction organization known for delivering high‑quality projects across diverse sectors. Our team is committed to excellence, collaboration, and client satisfaction from concept through completion. We are seeking a detail‑driven Preconstruction Administrator to support our Preconstruction and Estimating teams during the critical early stages of project development.

• Coordinate preconstruction activities including document collection, bid schedule tracking, and information distribution to internal teams and subcontractors.
• Manage and organize project documents such as plans, specifications, addenda, RFIs, subcontractor proposals, and bid deliverables.
• Assist estimators with bid solicitations by preparing bid packages, updating subcontractor databases, and tracking invitations and responses.
• Maintain bid calendars, deadlines, and proposal requirements to ensure timely and accurate submissions.
• Support the creation of qualification documents, proposals, capability statements, and project presentations.
• Facilitate communication between project stakeholders, subcontractors, and internal departments.
• Help ensure compliance with preconstruction processes, internal standards, and client requirements.
• Provide administrative support including meeting coordination, agenda preparation, and meeting minutes.

• 1–3 years of experience in project bidding, construction administration, project coordination, or a related role (preconstruction experience preferred).
• Strong organizational and document‑management skills with the ability to handle multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to read or interpret construction documents is a plus (plans, specs, addenda).
• Tech‑savvy with experience using construction software (Procore, Plan Grid, Bluebeam, Building Connected, etc.) or a willingness to learn.
• A collaborative, proactive, detail‑oriented professional who thrives in a fast‑paced environment.