OTIS Accounting Manager II

Responsibilities

• Direct the OTIS rate‑setting efforts to ensure rates are based on actual costs, defensible, logical, and easy to understand. Establish and maintain a rates determination procedure to ensure recovery of costs, a stable rate structure, and compliance with all state and federal rules and regulations.
• Analyze changes in overhead and services to determine effect on costs to customers for services provided.
• Prepare associated reports and present financial data as requested by management. Generate annual rates data using well documented processes. Continue standardizing the OTIS global rates process. Research options for the ITFM (Information Technology Financial Management) tool.
• Participate in the development of the OTIS, DPM, SCEIS and Digital Government annual budget request by gathering and compiling information from program areas and conferring with management to ensure the request reflects the strategic priorities and adequately funds necessary programs.
• Monitor the division’s budget as the year progresses by communicating regularly with the Department of Administration Budget Director, analyzing budgetary data and making adjustments to ensure division expenditures align with budgeted funds.
• Administer the grants process by verifying that federal grants are properly budgeted and tracked in order to ensure compliance with all applicable rules and regulations. Work with division managers to accurately complete the annual IT Survey as mandated by Proviso.
• Ensure that shopping carts, payables, and receivables are properly processed and recorded in order to prevent disruption of the division’s financial activities.
• Ensure that SCEIS Master Data is established and properly used to comply with the rate structure hierarchy. Coordinate with finance team to make changes and additions to Master Data as necessary to ensure all information is current and accurate.
• Direct the finance team as they provide financial management and budget support to the division’s staff. Review current billing systems and establish and maintain processes to improve billing and further utilize SCEIS Sales and Distribution module.
• Monitor and evaluate financial processes and identify opportunities for streamlining and improvement. Provide managers with monthly financial and budgetary reports.
• Manage OTIS cash by monitoring expenditures, cash flows, debt payments, revenues and accounts payable as they affect cash balances. Keep OTIS management apprised of financial status. Implement monthly financial review procedures with the staff of the account management team.
• Manage Finance staff’s collections of telco exempt administrative reports and fees. Ensure all contract reporting non‑compliance related to administrative fees is escalated to management.
• Supervise staff to include preparing performance planning and evaluation documents and related personnel paperwork. Coach, counsel and train employees. Establish and monitor work processes. Implement management policies and initiatives and promote teamwork.
• Perform other duties as required.

• A bachelor's degree in accounting or related field with courses in management or cost accounting and four (4) years of professional accounting experience with responsibility for budget, account reconciliation, and financial reporting.
• An associate degree in accounting or a related field with courses in management or cost accounting and six (6) years of professional accounting experience with responsibility for budget, account reconciliation, and financial reporting.
• A high school diploma and eight (8) years of professional accounting experience with responsibility for budget, account reconciliation, and financial reporting.

• Knowledge of the principals and practices of cost accounting, and Generally Accepted Accounting Principles (GAAP).
• Must possess strong communication and organizational skills.
• Requires excellent computer skills, high-level analytical skills and thorough understanding of accounting principles and practices.
• Ability to interpret and analyze complex financial data and reports.

Applicants indicating college credit or…