Payroll & HR Specialist

Company

Description:

For more than 50 years, the SWISS KRONO Group has transformed natural raw materials into innovative solutions for interiors, building materials, and flooring. With about 5,000 employees across more than 10 plants worldwide, the Group delivers high-quality wood-based products. Committed to sustainability and resource efficiency, it sources from sustainable forestry and leverages shared expertise to set standards in design, quality, and value.

Payroll Processing & Compliance

• Process bi-weekly payroll using Workday and ADP.
• Review, audit, and reconcile timeclock entries; ensure timely manager approvals.
• Investigate and correct missing hours or timeclock errors.
• Maintain and update payroll records, including new hires, terminations, pay changes, and direct deposit modifications.
• Calculate and process manual checks, bonuses, incentive credits, annual increases, and vacation payouts.
• Prepare weekly and monthly payroll reports, including vacation liability and temporary labor hours.
• Reconcile general ledger accounts and post journal entries.
• Submit payroll taxes and support year-end activities, including W-2 processing and audits.
• Maintain the confidentiality of payroll and financial information at all times.

• Provide in-person support to employees for payroll and benefits inquiries.
• Coordinate benefit deductions and ensure data integrity across Workday, ADP, UKG, and providers.
• Conduct benefits evaluation, open enrollment, and renewal processes.
• Track and process Short-Term Disability, Long-Term Disability, and Workers’ Compensation payouts.
• Maintain and reconcile miscellaneous benefits and wage garnishments.
• Submit 401(k) contributions and assist with annual benefit plan audits, including Form 5500.
• Report and distribute Flexible Spending Account (FSA) and Health Savings Account (HSA) summaries.

• Research and resolve discrepancies or payment issues promptly.
• Communicate professionally with employees, managers, auditors, and external agencies.
• Escalate unusual or questionable payroll transactions to management.
• Cross-train with HR staff to provide backup support for payroll and HRIS functions.

• Prepare routine payroll, benefits, and time-off reports for management.
• Upload employee updates and schedule changes (open enrollment, holidays, etc.).
• Maintain data integrity across all systems (Workday, ADP, SAP, Plan Source, etc.).
• Collaborate with system vendors on enhancements, maintenance, and troubleshooting.
• Participate in internal control reviews and audits.
• Oversee uniform ordering and tracking.
• Maintain attendance point tracking records.
• Support the hiring process as needed, including job offers, drug screens, background checks, and I-9 documentation.

• 2 years of payroll experience required.
• Experience with ADP HR/Payroll and Workday strongly preferred.
• Understanding of general accounting principles and payroll compliance regulations.
• Demonstrated integrity and ability to maintain confidentiality.
• Ability to work on-site to support employees and payroll operations.

• High School Diploma or GED required;
  Bachelor’s degree in Accounting, Finance, HR, or related field preferred.
• CPP or FPC certification is a plus.
• Proficiency in MS Office, including Excel and other computerized payroll/accounting systems.
• Strong analytical, problem-solving, and decision-making skills.
• High degree of accuracy and attention to detail.
• Excellent data entry, communication (verbal and written), and organizational skills.
• Ability to work independently and within a team.
• Effective time management and ability to meet deadlines.
• Comfortable working with a diverse employee population.

EEO:

Swiss Krono USA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.