HR Operations and Talent Coordinator

About Carrick Professionals:
Carrick Professionals was built on more than two decades of trusted experience in partnership with the Carolinas Credit Union League. Today, we apply that same proven expertise across a wide range of industries throughout the Carolinas and beyond—delivering high-quality, client-centered financial and operational services.

We strive for excellence in everything we do, aiming to exceed expectations and create meaningful impact. At our core, we believe we’re stronger together—when we listen, lead, and collaborate as a team. We value diverse perspectives and foster an inclusive, supportive environment across both our staff and client relationships. With a growing network of affiliated organizations, we’re positioned to think big and offer innovative, scalable solutions that help others succeed.

The HR Operations & Talent Coordinator provides administrative, coordination, and operational support to the Talent Solutions team and assigned client projects. This role is responsible for executing high-volume, detail-driven workflows related to recruitment coordination, HR documentation, data tracking, and project support. The position is designed to maximize the efficiency and billable capacity of consultants and recruiters by owning execution-based workflows and ensuring accurate, timely delivery of administrative functions in a fast-paced consulting and executive search environment.

This position is part-time (20–25 hours per week) with the opportunity to expand based on business growth and capacity needs. This position follows a hybrid work schedule of at least two in-office days at either our Raleigh, NC or Columbia, SC offices.

Please note: Onboarding and training period may require additional days in office.

• Coordinate recruitment operations in support of executive search and staff-level hiring, including job postings, applicant tracking, interview scheduling, and candidate communication.
• Post approved job openings across internal and external job boards and industry-specific platforms.
• Manage interview scheduling logistics by coordinating calendars with candidates, internal recruiters, and client leaders; send interview confirmations, reminders, and follow-ups.
• Prepare offer letters and related employment documents using established templates for leadership review.
• Maintain accurate candidate records, disposition tracking, and documentation within the ATS/CRM.
• Analyze and summarize candidate pipeline activity, disposition data, and recruiting metrics from the ATS/CRM to support recruiters and leadership with status updates and insights.
• Coordinate and document professional reference checks using approved scripts and processes.
• Support HR consulting projects by formatting and preparing client deliverables including employee handbooks, policies, proposals, reports, and compliance documents.
• Prepare standardized HR templates and project documents with client-specific information for consultant review.
• Prepare standardized reports and summaries related to recruiting activity, project status, compliance tracking, and internal HR operations using established templates.
• Track and summarize reports related to client project milestones, deadlines, and deliverables to ensure on-time completion.
• Provide internal HR operations support including tracking employee birthdays, anniversaries, onboarding checklists, and compliance training completion.
• Provide day-to-day administrative support for HR technology platforms, including basic troubleshooting, documentation, and coordination with internal or external support resources as needed.
• Coordinate internal HR communications and reminders on behalf of the leadership team.
• Maintain and organize shared HR resources, templates, recruiting materials, and SOPs.
• Assist with payroll preparation documentation (non-processing) and general HR reporting support.
• Perform other duties as assigned.

• Excellent organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• High attention to detail and follow-through
• Ability to manage multiple deadlines in a…