IT Vendor & Contract Coordinator

United Global Technologies - Columbia, SC, United States

Duties:
Responsible for providing assistance in the acquisition, negotiation and renewal functions related to IT vendor contracts. Register vendors for IT contracts and manage databases for IT vendor contracts.

• 35% Assists in the acquisition, negotiation, and renewal functions related to IT vendor contracts. Reviews, analyzes and creates hierarchy for IT vendor agreements. Maintains and updates various IT vendor databases in support of area workflow and department projects.
• 35% Perform quality reviews of databases to ensure agreements are entered correctly. Works with staff to correct and advise of proper protocols.
• 10% Trains and assists new employees with processes and procedures of the databases. Creates work instructions, procedures and standards for databases.
• 10% Request vendor registrations from new and established vendors and assists IT Payables with finalizing the required documentation.
• 10% Creates, reviews, maintains, and completes various reports for management.

Skills and Abilities: Excellent organizational skills and quality research skills. Excellent verbal and written communication skills. Demonstrated skills to work with and assist others. Ability to acquire in-depth knowledge of department functions, procedures and workflow. Analytical or critical thinking skills. Good judgment skills. Ability to handle confidential or sensitive information with discretion. Ability to work in a team environment and prioritize work effectively.

Ability to assist in the preparation, documentation, and presentation of recommendations to management.

Required Software and Other Tools: Microsoft Office.

Preferred

Work Experience:

4 years project coordination or other related work experience including 2 years of paralegal, legal assistant or contracts experience.

Preferred Software and Other Tools: Smart Cloud Control Desktop.

Work Environment: Fast paced, multi-platformed environment which may require action and response 24X7 to support the technical business needs of the customer.

Education: Bachelor’s Degree. Equivalency: 4 years job related work experience or Associate’s and 2 years job related work experience.

Required

Work Experience:

4 years project coordination or other related work experience.

Job Category: Information Systems. Credit Check must be processed during pre-screens.

Contract to Hire. No clearance needed, but do not submit candidates that require sponsorship. Partial onsite – Tuesday, Wednesday, Thursday onsite and as needed.

Team:
This department operates in a fast‑paced environment, supporting a wide range of customers across BCBSSC and various lines of business. We face tight deadlines, busy end‑of‑quarters, a very busy end‑of‑year for renewals, and may require overtime to meet critical deliverables. We are a close‑knit team that values collaboration and support. We also make space for fun and positivity, partnering closely with other teams across the AIMS organization.

Our culture is a safe, inclusive space where everyone feels accepted and respected, welcoming diverse perspectives.

Day to Day:
Manage key vendor and contract activities—including requesting vendor registrations and assisting IT Payables with required documentation. Support renewal functions for critical IT vendor contracts, review and analyze reports for senior leadership, and collaborate closely with the Chief Negotiator, IS Negotiation team, and key vendors. Maintain and update IT vendor databases to ensure accurate workflow and support department projects.

• Vendor Management experience.
• Experience communicating with executive level management.

Preferred / Nice to Have:

• Service Now Experience.
• Project Management experience.

Interview: 1 hour onsite with the team.